Community Action Agency is seeking an adaptive, energetic HR Leave of Absence Administrator to join our team of HR professionals. Connect with our employees and our mission to provide needed support to our community. The HR Leave of Absence Administrator will work closely with managers and the Associate HR Director to implement and explain policies in addition to supporting various human resources activities.

The Leave Administrator is responsible for the ongoing tracking and communications for employee leave of absences such as FMLA, OFLA, Workers Compensation leave, non-protected and personal leaves. This position monitors compliance with agency policies, state and federal regulations and processing requirements. This position is a key role in supporting staff employment.

Candidates must submit applications by 11/18/24 to be considered for first-round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Human Resources, Business Administration, or similar field.
• Two years of work experience, with one or more years of work experience in any of the following areas: financial, accounting, human resources or office administration. At least one year of experience in Leave Administration preferred.
• Associates Degree is acceptable, in combination with three or more years of HR Leave Administration experience.
• Candidate must pass pre-employment and random drug screenings.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.

KNOWLEDGE, SKILLS AND ABILITIES

• Basic proficiencies in MS Office (Outlook, Word, Excel) required. Zoom, Teams or GoTo experience preferred.
• Prior experience with Human Resource Information Systems (HRIS), such as Paycom, preferred but not required. Data entry skills and accuracy required.
• Demonstrated experience in processing claims, applications, forms, or medical documentation and following policies and procedures.
• Knowledge about leave laws and workers compensation administrative rules in state of Oregon.
• Ability to work efficiently to accomplish tasks, meet deadlines, and maintain an organized tracking system.
• Excellent oral and written communication skills. Ability to answer questions and explain administrative information and decisions using tact and diplomacy.

*ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Runs reports to calculate eligibility for leave, providing options to the employee such as block leaves, intermittent leaves (during flare-ups), schedule or shift changes, or part-time schedules.
• Sends out Notice of Rights & Responsibilities, Health Certification Forms, Designation Notices and letters to staff according to policies and HR processes in a timely manner. Responsible for issuing leave approval/denial letters, provisional designations and requests for medical records.
• Explains the technical aspects of leaves to employees in a friendly and easily understandable manner.
• Work closely with Benefits Specialist to assure benefit payments are deducted properly and payment plans for out-of-pocket premiums are done timely.
• Submits Short Term Disability in coordination with the vendor, Benefits Specialist and Finance Department.
• Stays current with Oregon rules associated with Oregon Paid Leave program requirements.
• Identifies leave obligations with disability and workers compensation cases, and administers documents, communications and records for employees.
• Oversees the Return to Work process, ensuring release documents and work restrictions are reviewed by management prior to an employee's return.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDSReasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment, computer, documents and phone.
• Incidental driving tasks may be requested for employees with a personal vehicle and proof of current auto insurance.
• Ability to remain impartial and policy-driven when presented with emotionally charged information.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Talking with people over the phone, via video conferencing and in-person.
• Frequent noise and distractions in workspaces, and daily interaction with people.
• Ability to work occasional evenings and weekends as requested.

MWVCAA is committed to promoting and achieving diversity, equity, and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, please apply at mwvcaa.org/careers/.