HR/Office Assistant - Check-Mate Industries

• HR/Office Assistant meets with new hires and ensures that onboarding documents are completed, and employment information is entered in the PayCom system and employee electronic files.
• HR/Office Assistant maintains all electronic files for Salaried and Hourly employees.
• HR/Office Assistant conducts exit interviews.
• HR/Office Assistant schedules all initial screens, second interviews, assessments and tours for assigned area of responsibility.
• HR/Office Assistant coordinates the pre-employment process (drug, physical and hearing tests), reference checks as well as all phases of the new hire checklist are complete.
• HR/Office Assistant works with Talent Manager to ensure staffing charts and open job spreadsheets are completed/updated weekly.
• HR/Office Assistant coordinates Internal job posting process and interviews with responsible supervisor.
• HR/Office Assistant manages the internal promotion process and keeps the Talent Manager and Director of HR informed.
• HR/Office Assistant ensures that all performance reviews are completed timely in the month they are due. 
• HR/Office Assistant updates the performance management spreadsheet with all promotions and transfers.
• HR/Office Assistant consults with and ensures employee enrollment in benefits, adhering to eligibility requirements per plan documents.
• HR/Office Assistant coordinates open enrollment process by planning the occasion and timeframe to collect changes and by interacting with insurance brokers and Director of HR on plan details.
• HR/Office Assistant ensures that all benefit bills are paid correctly.
• HR/Office Assistant files STD and LTD claims for employees as needed and works with case managers to manage the case.
• HR/Office Assistant investigates all work related injures by working with the responsible Supervisor and ensuring that the Supervisor’s Report, Injury Worker Statement and Witness statements are completed timely.
• HR/Office Assistant schedules appointments for injured employees with health care provider(s) selected from the Panel of Physicians.
• HR/Office Assistant files WC-10, First Report of Injury with insurance carrier.
• HR/Office Assistant manages employee worker’s compensation file within the injured worker’s electronic file.
• HR/Office Assistant utilizes HR software to manage employee benefits, employee notifications and worker’s compensation.
• HR/Office Assistant manages the Weekly PayCom Scheduler.
• HR/Office Assistant updates the Excel spreadsheet (Daily Call in Log) with absentee calls on the Mitel System.
• HR/Office Assistant updates the Mitel System with greetings relative to Inclement Weather or other Emergencies.
• HR/Office Assistant provides administrative support to supervisors and managers (ie creating documents, spreadsheets, lunches, running errands, etc.)

• H.S. diploma or GED from an accredited institution of higher learning
• Bachelor’s degree in Human Resources Management, Business Administration, or related field
• 0-3 years of experience working in the human resources field
• Ability to develop and manage interpersonal relationships at all levels of the company
• High level of customer service skills
• Excellent communication skills, both written and verbal
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
• Type 45-50 words per minute
• 1-5 years of Microsoft Office Experience (Word, PowerPoint and Excel)

• Excellent compensation  and annual increases
• Medical, Dental, Vision, Life, Short-term and long-term disability
• 12 Days PTO and 10 Holidays
• 401k participation after 1 year
• Training and Development Opportunities
• Hourly Salary - Depending on Experience (DOE)

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