HR Operations & Payroll Specialist - University of Oregon
Eugene, OR
About the Job
Department: CAS Human Resources
Classification: Administrative Program Specialist
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour
FTE: 1.0
Review of Applications Begins
August 27, 2024; position open until filled
Special Instructions to Applicants
For full consideration, complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.
Department Summary
The University of Oregon’s (UO) College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum that serves the entire UO undergraduate population and a majority of its graduate students. As of 2019, the majority of undergraduates at UO (more than 60 percent, or almost 11,000 students at any given time) go on to pursue a degree in one of the College’s 40+ undergraduate degree programs. CAS also has 30+ doctoral programs that produce approximately 75% of the Ph.D.'s at the University of Oregon. CAS is home to approximately 750 faculty, over 1000 graduate employees and around 200 administrative employees. CAS has annual budgeted operations expenditures of approximately $155 million and utilizes slightly more than half a million square feet of space spread over 50 separate buildings both on- and off-campus.
Position Summary
The HR Operations and Payroll Specialist assists with the ongoing operations and direction of CAS’ pay actions and monthly time entry workflows and policies. The position provides critical and confidential personnel support to all CAS units including payroll, pay actions, and employment contracts. This position will focus on generating and submitting personnel and pay actions, monthly time entry, and interpreting rules, regulations, and policy in these areas.
The HR Operations and Payroll Specialist routinely works with employees and supervisors in the eight CAS Academic Support Units that provide administrative support to our departments and programs. This position is responsible for taking in requests for pay actions (for example, stipends, FTE changes, non-payroll earnings, salary overloads, summer research and teaching appointments) from assigned ASUs or employee groups, advising ASUs on policy and procedure with regard to pay actions, orienting new ASU staff to the CAS’s payroll and pay action workflows and policies, collaborating on new workflows and processes with supervisors, ASU managers and staff, along with processing monthly time entry for up to 500 employees in assigned areas. The incumbent liaises frequently with ASU personnel to ensure a smooth ASU - CAS relationship and positive employee experience.
The HR Operations and Payroll Specialist position reports directly to the HR Operations and Payroll Manager. This position functions independently with general supervision and work assignments from the HR Operations and Payroll Manager.
Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
OR
• An equivalent combination of training and experience.
Professional Competencies
• Ability to create effective and collaborative work relationships within the CAS team and with ASU liaisons and employees.
• Excellent customer service skills (follow through, proactiveness, responsiveness, positive attitude toward ASU clients).
• Knowledge of the principles of diversity, equity, inclusion, and belonging, and dedication to fostering an inclusive work environment for co-workers and employees the CAS serves.
• Excellent attention to detail and data entry skills.
• Ability to understand complex and nuanced payroll data coding and systems.
• Ability to work independently and be resourceful.
• High ethical standards and standards of confidentiality.
Preferred Qualifications
• Two years of experience processing payroll in a large, complex organization.
• Experience managing a payroll consisting of employee groups with differing guidelines, policies and/or bargaining agreements.
• Experience working in higher education.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.