HR Operations Specialist, Health Tech Company - Ignite Human Capital

Join a rapidly growing health tech company as an HR Operations Specialist, where you’ll be integral in supporting our people operations and helping to shape an exceptional employee experience. This role requires a dedicated, detail-oriented professional with a passion for creating seamless HR processes and operational excellence within a dynamic health tech environment.

Location:  Onsite workplace in Vista/Oceanside location off 78 Freeway, 5 days per week

Key Responsibilities:

• New Hire Onboarding: Lead the onboarding program, providing a positive start and essential resources for new hires.
• HR Administration:  Handle all HR administrative tasks related to onboarding, offboarding, promotions, and other employee transitions to support a smooth employee lifecycle.
• ADP Workforce Now:  Maintain data integrity in ADP Workforce Now, launching ADP Cloud Onboarding and Records Management to support streamlined, tech-driven HR processes.
• Employee Relations Support:  Assist in resolving employee inquiries and concerns, fostering a positive work environment and escalating complex matters to the HRBP as needed.
• Policy and Compliance Administration:  Ensure HR policies and procedures are adhered to, assisting with updates and training employees on key policies.
• Performance Management Coordination: Support the performance review and feedback process, helping managers set goals, track progress, and address performance-related questions.
• Learning and Development Support: Coordinate employee training sessions and development programs, ensuring all team members have access to growth opportunities.
• Employee Engagement Activities: Organize team-building activities and wellness programs, fostering a connected and engaged workplace culture.
• Cross-Functional Partnerships: Collaborate with IT, Legal, and Finance to ensure HR administration aligns with the unique operational demands of a health tech environment.
• Process Improvement: Continuously enhance HR processes, identifying and implementing opportunities to reduce manual tasks and improve efficiency.
• Event Planning: Coordinate key national events, including the Owner Leaders Conference and the annual holiday party, to promote a sense of community and company culture.
• Health and Safety:  Serve as Health and Safety coordinator, acting as Fire Marshal and maintaining CPR certification, ensuring a safe and compliant workplace.
• SharePoint Management: Regularly update and manage HR-related SharePoint resources to ensure easy and organized access to HR information.
• Data Analysis & Reporting: Conduct monthly and quarterly HR data analysis and reporting to provide insights for strategic decision-making.
• Employee Record Management: Maintain accurate, compliant employee records, handling I-9 verification, audits, and other documentation requirements.
• Benefits Administration: Assist with benefits enrollment, answering employee questions, and supporting annual open enrollment and other benefits-related processes.
• Compensation Support: Coordinate payroll changes, bonuses, and adjustments, ensuring timely and accurate compensation processes.
• Talent Acquisition Assistance: Partner with recruiters and hiring managers in the recruitment process, from posting job ads to coordinating interview schedules.
• Onboarding Documentation: Develop and distribute onboarding materials, ensuring that new hires are fully equipped with the resources they need for a successful start.
• Exit Interviews and Offboarding: Conduct exit interviews, document feedback, and manage offboarding processes to ensure a smooth transition for departing employees.

Requirements:

• ADP Workforce Now Expertise: 5 years of hands-on experience with ADP Workforce Now, including administration and data management.
• Advanced Excel & PowerPoint Skills: Strong proficiency in Excel for data management and PowerPoint for creating insightful presentations.
• Detail-Oriented: Demonstrated high level of accuracy in data entry, reporting, and documentation.

This position offers an exciting opportunity to make a meaningful impact within a health tech company dedicated to transforming healthcare. As our HR Operations Specialist, you’ll contribute to a high-performing, supportive culture and play a vital role in creating a seamless and compliant HR experience for our team.

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