HR Specialist - Ascension
Remote
About the Job
- Department: Human Resources Operations
- Schedule: Full Time/8-Hour Day Shift, Monday-Friday
- Location: Remote
The HR Specialist - Employee Data Administration (EDA) serves as a subject matter expert for employee data and position data within Ascension’s HCM. This role partners with internal Ministry-Wide Function HR groups as well as Ministry Market Leaders. The EDA Specialist also serve an important role in day to day transactions of associate/position data and various project activities. This position reports to the Supervisor, HR Data Administration. Candidates with experience in Human Resource data administration as well as PeopleSoft HCM are highly desirable.
Responsibilities:
- Completes daily hires, rehires, transfers, and concurrent hires automation process exceptions and works closely with the Talent Acquisition to ensure accurate data entered.
- Processing job, position, personal and pay data changes via PeopleSoft transactions.
- Provides EDA support to HR Teams, Leaders and Associates by researching and completing ServiceNow cases with required approvals.
- Analyzes daily audits by researching errors and making corrections as required.
- Works closely with Talent Acquisition, Market Ops, Compensation, Associate Health, Benefits, Payroll, Ascension Technologies to correct associate data and communicate accordingly.
- Communicates downstream impacts of data changes to Benefits, Payroll, Provisioning and LCE.
- Processes manual Mass Data Change fallouts as needed
- Monitors associates on Leave of Absence for upcoming transfers, pay increases as well as processes the transactions upon the associate’s return to work.
- Processes severance transactions, stores Severance Agreements and communicates with Payroll to ensure accurate Associate Compensation.
- Validates requested Name Changes and Social Security Number changes via the Social Security Administration website.
- Completes and verifies Employee Self Service Personnel Action Requests (PAR) for Date of Birth and Education updates.
- Compiles and distributes New York and DC State regulated notifications to associates.
- Cross trains with other HR Shared Services areas and provides help as needed.
- Cross trains with other HR Data Administration teams and provides backup as needed.
Education:
- High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required.
- 2+ years Human Resource experience
- Experience managing core HCM associate and job data and associated business process/workflows with primary focus on position management, hire/transfer, is required.
- Ability to gather data and conduct analysis and use relevant data to solve problems, recommend process and/or system improvements within HR functional areas
- Excellent written, verbal and data entry skills
- Experience with MS Excel and Google Suite products (Gmail, Google Sheets, Google Docs, etc)
- Experience with one of the more tools and technologies: PeopleSoft, Oracle, Cloud, ServiceNow or other HR related software
Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
Equal Employment Opportunity Employer:Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish)poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
E-Verify Statement:
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
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Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
*Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: Travel, PRN, Short-Term Option, etc.). Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.
