Human Resource/Payroll Executive Assistant - Illume Candles

At ILLUME we believe in more than just creating scents; we bring beauty to life through fragrance.

Join Illume and Illuminate Your Career!

Are you a multitasking pro who thrives in HR, Payroll and Executive Support? Illume is seeking an HR/Executive Assistant to be the cornerstone of our Human Resources team and provide crucial administrative support to our Executive Leadership. If you're ready to play a vital role in streamlining processes, ensuring smooth operations, and helping us shine even brighter, we want you on our team!

Key Responsibilities:

Payroll/HRIS Administration:

• Ensure timely and accurate bi-weekly payroll
• Manage HRIS systems, perform audits, and generate reports
• Handle benefits administration and assist with year-end processing

HR Support:

• Assist in recruiting, onboarding, and conducting orientations
• Coordinate HR events, wellness programs, and maintain employee recognition systems
• Lead our FUN committee
• Update HR policies and process documents

Executive Assistance:

• Provide proactive administrative support, including calendar management and travel arrangements
• Act as a liaison for the President, managing communications and preparing materials
• Organize executive meetings, events, and maintain office spaces

What You'll Need:

• Bachelor's degree in HR, Business Administration, or related field (preferred)
• 2+ years of payroll experience (Paychex preferred)
• Prior administrative or executive assistant experience
• Strong organizational, communication, and time-management skills
• Ability to work independently and maintain confidentiality
• Proficiency in Microsoft Office Suite

Why Illume?

At Illume, we foster a collaborative and supportive environment where your contributions matter. As an HR & Executive Assistant, you will have the opportunity to grow, lead employee engagement efforts, and be an integral part of our success.

Ready to Illuminate Your Career? Apply today and become part of a team that values innovation, efficiency, and people-centered solutions!

ILLUME is a leading designer, manufacturer, and marketer of high-quality branded and private-label home fragrance and personal care products. Located in Maple Grove, Minnesota, we are housed in a state-of-the-art corporate office, distribution, and manufacturing facility. Our products are marketed worldwide and are available in 4,500 specialty and department stores. Known for quality, style, and trend, our proven track record for unmatched design, execution, and delivery has grown ILLUME into a top global turn-key supplier of home fragrance and body care products for owned brands GOOD CHEMISTRY®, ILLUME® and SIGNATURE SOY®. We also supply retailers at the forefront of their categories, including Anthropologie, West Elm, Madewell, J. Crew, and Target. If you share our passion for excellence and innovation, we invite you to join our team!

We are not accepting candidate profiles from agencies at this time and this role is not open for relocation assistance. Candidates must be legally authorized to work for any employer in the U.S. without sponsorship.

ILLUME participates in E-Verify. Through participation in the E-Verify program, ILLUME electronically verifies the employment eligibility and Social Security Number of all new hires.