Human Resource Specialist - Payroll Division - Middlesex County

Reporting to the Supervisor, Payroll Division within the Office of Human Resources, the HR Specialist-Payroll is responsible to serve as a payroll division point of contact for all County departments.  The HR Specialist-Payroll plays a key role in supporting the Office of Human Resources in daily payroll and HR functions (managing employee payroll data, changes, reports, inquiries, etc.).  The HR Specialist-Payroll also supports the County by leading department HRPOC’s and timekeepers in payroll processes.  The HR Specialist-Payroll helps answer questions and resolve issues related to payroll, benefits, and policies.

Duties/Responsibilities:

• Serves as Workforce Management expert to assist with time-card audits, corrections, and communications with timekeepers/supervisors
• Assists in payroll administration, corrections, reporting, processing child support orders, etc.
• Ensures data accuracy for new hires, salary changes, terminations by checking accounts, standard hours, and confirming all data matches approved transactions for accurate compensation calculations.
• Collects and updates pension records as required
• Calculates and manages longevity payments
• Processes quarterly car allowances
• Processes Workers Compensation wage statements
• Oversees records archive management for Office of Human Resources
• Serve as backup to Primary Payroll Specialist
• Other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills, with ability to continuously follow up on outstanding items.
• Ability to effectively communicate internally and externally with employees, retirees, vendors, and other constituents.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Familiarity with laws, regulations, and best practices applicable to Payroll and Human Resources
• Proficient with or the ability to quickly learn HRIS and payroll software and other systems.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelors degree in Business, Human Resources or related field preferred.  
• At least two years experience in Human Resources and/or Payroll administration preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times