Human Resources and Administrative Assistant - Jake's Unlimited

Job Overview: We are seeking a detail-oriented and organized Human Resources and Administrative Assistant to support our HR and administrative functions. This role involves managing a variety of tasks related to employee records, benefits, and payroll. The ideal candidate will have strong administrative skills, a thorough understanding of HR processes, and the ability to handle sensitive information with confidentiality.

Key Responsibilities:

1. Onboarding/Offboarding:
   • Manage onboarding of new hires, including system setup and documentation.
   • Process offboarding of terminated employees, ensuring proper exit procedures and system updates.
2. Employee Insurance Benefits:
   • Oversee employee insurance benefits administration.
   • Ensure accuracy of deductions and benefit enrollments.
   • Ensure COBRA paperwork is sent to eligible employees in a timely manner.
3. Employee Communication:
   • Respond to all employee emails in a timely manner.
   • Properly process cascading messages.
   • Promptly elevate matters that require additional attention.
4. Payroll Assistance:
   • Assist the Accounting department with payroll processing and related tasks.
5. Employee Morale & Incentive Programs:
   • Develop and manage internal employee programs to enhance workplace satisfaction.
6. Guest Incidents & Workers Comp Claims:
   • Assist with processing of guest incidents and workers compensation claims.
7. Inventory Management:
   • Oversee inventory of office supplies, employee radios, and extra uniforms.
8. I-9 Compliance:
   • Ensure all employee I-9 forms are up to date and compliant with regulations.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience: Minimum of 2 years of experience in HR, administrative support, or a related role.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a high level of accuracy.
  • Ability to handle sensitive and confidential information.
• Knowledge:
  • Familiarity with HR software and systems.
  • Understanding of payroll processes, benefits administration, and employment laws desired but not required.

Physical Requirements:

• Ability to sit for extended periods.
• Occasional lifting of office supplies and equipment.

A valid Driver's License and ability to commute to 85204 Mesa, AZ are required for this role

Work Environment:

• Office setting with standard working hours, Monday through Friday. Schedule flexibility may be required.

Jake’s Unlimited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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