Human Resources Administrative - Front Desk - Marksman Security

Marksman Security Corporation is now seeking a Human Resources Administrative - Front Desk

$20.00 p/hr

At Marksman Security, we encourage our core values of Integrity, Service, Commitment, Drive and Innovation. We promote individual growth and strive to deliver a valued service to our clients.

We are looking for a Human Resources Administrative - Front Desk to undertake a variety of HR administrative duties. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, employee relations, performance management, onboarding, policy implementation, and employment law compliance. The ideal candidate is extremely detail oriented, confident, and professional. The candidate should be driven, ambitious, and excited by new challenges. This is an entry-level opportunity with the potential for considerable career growth. A comfortable, fast-paced office is your ideal environment. The requirements listed below are representative of the knowledge, skill, and/or ability required. Individuals must have excellent customer service skills and be comfortable on computers.

Benefits:

• 401K
• Insurance: medical, vision and dental
• Short term disability
• Critical care/Hospital Indemnity
• Complimentary life insurance
• Pet insurance
• Legal assistance/guidance
• Identity theft protection
• Paid on the job training
• Paid time off
• Bi-Weekly Pay
• Competitive compensation
• Career advancement opportunities
• Continuous learning opportunities through LMS
• Employee referral bonus program
• Employee assistance program (EAP)
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunities

Responsibilities:

• Greet and welcome visitors and staff in a friendly and professional manner.
• Excellent customer service skills.
• Manage access to the lobby and sign in visitors.
• Answer phone calls and provide solutions for callers in an efficient manner. 
• Answer multiple phone lines, screen and direct calls to proper personnel. 
• Making 20-50 calls per day (if necessary).
• Maintain the cleanliness and organization of the front desk area, lobby, orientation room and uniform room. 
• Assist candidates with employment applications and other pre-employment paperwork.
• Assist new hires in completing the necessary onboarding documents through the use of ADP.
• Provides administrative support to the department: scheduling, copies, mail, setting up and maintaining various files, systems are updated, and reports. Communicate to the relevant parties within deadlines.
• Update departmental systems with onboarding, offboarding, and employee termination paperwork. Active staff information, such as candidates photos, and employee ID's, uniforms, name tag and badges.
• Coordinates pre-employment functions, including initiating and tracking background checks, driving tests and drug testing for new hires.
• Maintains compliance with federal and state regulations concerning employment.
• Schedule and conduct HR and Benefits Orientation for all corporate new hires.
• Schedules MSO orientation with new hires and coordinates calendars for the orientation. 
• Ensure accuracy when processing data across all HR ATS Systems such as ADP, ICIMS, Track Tik and E-verify etc. 
• Maintain employee files, ensuring that documents are stored and named correctly and always accessible and secured.
• Respond to inquiries and verifications for employment.
• Participate and recommend new approaches in developing department goals, objectives, policies, procedures, and systems.
• Work collaboratively with recruiting departments on HR administrative tasks to achieve departmental goals.
• Coordinates all department purchasing including maintaining office supply, uniform inventory and tracking uniforms to existing personnel. 
• Assist with any other general office duties as assigned by management.

Qualifications:

• 2 - 3 years of experience in Human Resources or related fields. 
• Experience using ADP Workforce Now to manage new hires, rehire, onboarding and employee benefits.
• Must be able to adapt to ATS (ICIMS) and Track Tik.
• Excellent interpersonal skills, relating to employees and coworkers.
• Excellent communication skills, both verbal and written, professional at all times.
• Efficiently managing time to prioritize tasks and meet deadlines in a fast-paced environment while remaining calm under pressure.
• Proactive and able to take initiative and Meticulous attention to detail.
• High level of accuracy to handle sensitive information with discretion and maintain confidentiality.
• Ability to build relationships with all levels of employees.
• Ability to identify and correct errors and inconsistencies.
• Demonstrated strategic and creative thinking, with strong influencing, collaboration, problem solving, mediation and decision-making skills.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); Google Suite Platforms (Docs, Drive).

Schedule: 

8 hours shifts 

Weekend availability if needed 

Work Location: In person

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