Human Resources Administrator - Kyocera Document Solutions Development America Inc.

TITLE: Human Resources Administrator

DIVISION: Kyocera Document Solutions Development

DEPARTMENT: Human Resources

LOCATION: Concord, California - on site

FLSA STATUS: Non-Exempt

POSITION REPORTS TO: Department Manager, Human Resources|Administration|Finance & Accounting

THIS POSITION IS ON SITE IN OUR CONCORD OFFICE FIVE DAYS PER WEEK.

The Human Resources Administrator is responsible for providing excellent internal customer support and act as a key member in the department to drive HR/Admin functional excellence, people initiatives and process improvement.

Recruitment

• Drive all aspects of full cycle recruitment, including candidate sourcing, interview arrangements, conducting candidate interviews etc., while managing the process through our applicant tracking system.
• Manages the onboarding process including but not limited to greeting new hires, coordinating orientation and collaborating with hiring managers with all aspects of onboarding.

Training and Development

• Manage all training initiatives including employee communication, announcements, launching courses in our LMS, etc.
• Follow up and report to ensure 100% timely completion of all assignments.

HRIS

• Timely and accurately audit all information databases.
• Manage the organizations Performance Management platform.
• Prepare reports as needed.
• Assist with the development and implementation of practices, policies and procedures.

 Administration

• Manage all activities of Offboarding such as arranging and conducting an exit interview, collecting company property, cleaning out workspace, etc.
• Support and drive the Onboarding of expatriates to the organization.
• Support administration, coordination and application of company-wide policies, procedures and practices to ensure compliance.
• Act as a liaison with employees, ensuring smooth and timely communication and prompt resolution of requests and questions.
• Maintain worksite compliance to include posting required labor law information and company communications, as needed.
• Manage and coordinate events.
• Maintain and order supplies for the department as needed.
• Additional administrative assignments such as filing, scheduling meetings, and other related tasks.

Benefits and Payroll

• Respond to employee questions, assist with resolution of problems in conjunction with the corporate office.
• Be a liaison with the corporate benefits team to communicate benefit programs, changes and updates.
• Supports the Open Enrollment process and other Benefit, Health and Wellness related programs as directed by the corporate benefits team.
• Manage leaves of absence, workers compensation case, etc. in cooperation with our external vendors and the corporate benefits/payroll teams.

• Perform other duties and projects as assigned.
• Potential for < 20% travel.
•  

• Bachelor's degree in Human Resources Management, Communications, Organizational Development, Business Administration, or related degree.
• PHR/SHRM-CP certification, a plus
• 3-5 years of relevant experience in the following Human Resources functions: Recruitment, Compliance, Performance Management and Compensation; Benefits administration is a plus, as well as Office Administration/Management.
• Must have experience with O365 suite, Adobe Acrobat, ADP Workforce now and iCims ATS.
• Exceptional attention to detail and ability to balance multiple assignments with a high level of accuracy.
• Demonstrates a high level of professionalism, ethical judgement and confidentiality in dealing with sensitive and confidential information.
• Ability to work in a fast-paced environment and a proponent for change.
• Solid knowledge of Federal, State and local laws/regulations, particularly in California
• Flexibility in scheduling, planning and daily operations is a MUST at all times while maintaining a positive, can-do attitude, and pleasant demeaner.
• Develop and maintain strong working relationships both internally and externally
• Strong problem-solver with ability to work independently as well as part of a team
• Knowledge of HR best practices, systems and processes

Essential Physical Functions:

• Occasional lifting of computer, monitor, or small printer no heavier than 40 pounds.
• Typing, writing, reading
• Frequent sitting
• Standing, walking, kneeling.

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description. 

What we offer: 

• Generous benefits package including 3 Medical plans to choose from with Dental/Vision as well as FSA accounts and an HDHP with HSA option
• Discretionary bonus 
• 401k employer contributions with immediate vesting
• Paid Time Off based on tenure 
• 16 Company-paid holidays including floating holidays
• Education reimbursement up to $5,250/year
• Employee referral program
• Program specific awards
• Life and disability insurance
• and more!

Base pay range: $31.25-38.50/hour. The actual base salary will vary based on various factors, including market and individual qualifications, area of expertise, experience and performance. The listed range above is a guideline, and the base salary range for this role may be modified. Keep in mind, annual compensation is just one part of the total compensation package Kyocera provides.  

Who we are:

Kyocera Document Solutions Inc. is one of the World's leading manufacturers of laser printers and document management systems.

Kyocera Document Solutions Development America, Inc. (KDDA) is a subsidiary of Kyocera Document Solutions America, Inc. and is part of the global Kyocera Document Solutions Inc.'s software development team. With about 150 employees in Concord, CA and Gardena, CA we take advantage of the benefit of being part of a large, stable company while operating independently under Kyocera's unique Amoeba Management.

Silicon Valley location: Our Silicon Valley location is a division of Kyocera's Document Solution Inc.'s Corporate Business Solutions Division. We develop innovative solutions in various technological sectors such as Document BPO, ECM, and Cloud Printing/Reporting.

Los Angeles location: The Los Angeles location, a division of Kyocera's Document Solution Inc.'s Corporate R&D group, specializes in a range of award-winning multifunctional printing products. We develop innovative multifunctional printing and production printing controller software along with ASIC design and development.

The perks:

Kyocera Document Solutions Development America, Inc. offers a stimulating working environment, as well as a generous benefits package including medical, dental and vision plans, matching 401K contributions, flexible spending plan, disability and life insurance, plus Paid Time Off, company paid holidays and more.

Our culture:

Innovate today for a brighter tomorrow. Through continuous learning and deep commitment to constantly improve, we achieve business growth, personal growth and growth for society. We find new knowledge in every situation -- learning never stops for us. The more we learn, the easier the potential for further growth. And the more we grow, the more confidence we have to always do better. Through this, we deliver solutions that not only suit our customers they help advance humanity as a whole.

Our unique Amoeba Management allows you to experience the complexity of a large organization while aligning the flexibility and innovation of a small company. Your entrepreneurial spirit, technical prowess, integrity and teamwork will enlighten and drive the next generation products and solutions to our customers.
Come see what we are all about!

Kyocera Document Solutions Development America, Inc. is an Equal Opportunity Employer and complies with all applicable federal, state and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.

Strictly no agencies please.