Human Resources Administrator at Vaco, LLC
Minneapolis, MN 55401
About the Job
Duration: 09 Month
Location: Minneapolis MN
Position Purpose:
- Responsible for working with business partners, HR business partners, shared services and payroll team to ensure data and administration and managing national and international employee onboarding related data and ensuring it is added correctly to the HRIS systems.
Key Accountabilities:
- Responsible for employee onboarding administration including pre-screening, contracts, and background checks for new hires, extensions and probations
- Process new hires, including preparing offer letters, obtaining position numbers, inputting on orientation schedule and preparation of employee file
- Ensure new hire paperwork is received and completed properly, including entering I9 eligibility information is entered into system within 3 days of hire
- Responsible for retrieving and reviewing background checks received from our third party administrator and resolving any discrepancies noted.
- Conduct pre-employment new hire background checks such as OFAC/OFSI
- Process SAP changes including transfer employees between transits, open new transits on SAP, process title change, etc.
- Work with our external immigration legal counsel regarding all aspects of VISA/immigration related issues
- Prepare and process invoices for signature
- Create and produce various reports as requested
- Process termination notices to ensure employees are terminated from SAP in a timely manner
- Preparation of new hire and termination kits
- Distribute quarterly loan statements for staff loans
- Arrange events and off-site meetings
- Assist with the year-end process
- Assists with special projects as assigned
- Provide back up support for other HR team members
- Ensure processes are completed and identify process improvements
Knowledge & Experience:
- High School Diploma or GED
- 5-9 years recent relevant prior HR experience
- Experience working in a fast-paced working environment
Skills & Competencies:
- Strong attention to detail with the ability to multi-task effectively
- High level of professionalism with and familiar with working with confidential information
- Proficient time management and organizational skills
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
