Human Resources Analyst - P2 - UN Women

UN Women

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs, and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Specialist, the Human Resources (HR) Analyst will support in recruitment activities and coordinating post establishments and job classification processes, in close collaboration with other HR Functional Leads and HRBPs. They will also support the HR section on the development and implementation of recruitment initiatives and contribute to the development of HR reports.

Provide technical support to the Human Resources team in the development and successful implementation of policies, practices and procedures to meet the evolving needs of the organization, particularly in the area of recruitment:

• Advise hiring manager on the best staffing modality and appropriate use of different contract types.
• Facilitate competitive recruitment and selection processes, including vacancy announcement, screening of candidates, preparation of relevant assessment tools and reports, in collaboration with HR Business Partners.
• Facilitate interview panels, conduct reference checks and follow up on the approval processes.
• Send offers to successful candidates and provide feedback to non-successful candidates as needed.
• Provide guidance on the interpretation and application of HR policies, regulation and rules related to recruitment and staffing.

Provide technical and coordination support to HR Section on the development and implementation of recruitment initiatives:

• Provide inputs and technical support to the implementation of the e-recruitment system.
• Provide technical support in the development and maintenance of rosters in relation to recruitment and other staffing needs.
• Coordinate and manage internal rosters for temporary staffing needs (e.g. virtual deployments, detail assignments, etc).
• Provide technical and coordination support on executive search and outreach to widen candidate pools for vacant positions.

Provide technical inputs and coordination support to post establishment processes:

• Coordinate position establishment requests in collaboration with HR Specialist on Organizational Design and HRBPs, ensuring timely follow up.
• Provide support in writing job descriptions, and support with maintaining UN Women's job dictionary with standard job profiles.
• Prepare classification analysis of jobs in the Professional and General Service categories for review and approval by senior management.
• Provide suggestions for further streamlining process.

Provide technical support to HR Reporting and internal communication on recruitment and staffing:

• Gather and compile documentations, and information related to recruitment.
• Prepare documents, statistics and reports as required.
• Provide inputs to special recruitment and staffing reports as required.
• Ensure that intranet pages are up to date and regularly post new materials on the HR Updates pages in Yammer and the internal newsletter.

Provide knowledge management support:

• Liaise close with colleagues in the HR communities of practices as required.
• Provide inputs to training and information materials, including guidelines.
• Provide inputs to the HR Bulletin on recruitment and staffing.

Perform any other duties as assigned by supervisor.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women's Values and Competencies Framework: 

Functional Competencies:

• Good general HR knowledge and expertise with a focus on recruitment and selection, knowledge of modern concepts and approaches in the field of HR Business Partnering;
• Demonstrated negotiating, cultural sensitivity and diplomatic skills;
• Strong interpersonal, communication and presentation skills;
• Good problem-solving and decision-making skills;
• Good analytical skills;
• Strong planning, goal-setting and prioritization and organizational skills;
• Ability to write and present ideas and concepts;
• Ability to handle confidential information;
• Good understanding of UN Staff Regulations and Rules and human resources policies and procedures;
• Ability to adapt quickly to work demands and changing deadlines;
• Strong understanding of HR processes, terminology and data is significant advantage;
• Knowledge of Enterprise Resource Programmes.

Education and certification:

• Master's degree or equivalent in Human Resources, Business Administration, Psychology, Organisational Development, Public Administration or other relevant social sciences;
• A first-level university degree in combination with two additional years of experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum of 2 years of experience in recruitment and staffing or related area;
• Experience in recruitment and selection is required;
• Experience in and knowledge of UN system recruitment and selection policies and procedures are required;
• Experience in job design and classification is required;
• Experience working at an international level is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of another UN working language is an asset.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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This is how cinfo can support you in the application process for this specific position:

• Before you apply for this position: Improve your application documents by registering for a Job Application Support.
• When invited to the interview: Prepare for the interview by registering for a Job Application Support.
• For Swiss nationals who get invited to the first round in the selection process (written test, interview, assessment centre, etc.):
  • Please let us know so that we can inform our HR partners from the respective organisation and the Swiss Government to increase  your visibility: recruitment@cinfo.ch
  • Benefit from free interview preparation by registering for a Job Application Support. 

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Sector: Nonprofit/Community/Social Services/International Cooperation

Role: Other

Working hours (%): 80-100% / 100%