Human Resources Assistant (Part-time) - City of Troy Michigan

Human Resources Assistant (Part-time)
Human Resources Department

Starting at $22.25 - $27.50/hour
Salary negotiable (within range) - based on qualifications

The Human Resources Department develops, implements and maintains programs and processes that add value to the City of Troy and to our workplace, leading to improved employee welfare, empowerment, growth and retention, thereby solidifying the City of Troy's position as an employer of choice. Human Resources recruits and hires employees; administers benefits, safety and wellness programs; oversees performance management, compensation plans, labor negotiations, and personnel-related compliance activities.

DUTIES

• Support the department with clerical tasks (answering phones, greeting guests, filing, formatting and updating contracts, etc.).
• Assist in coordinating and conducting background checks for the department.
• Support hiring and onboarding processes by creating employee ID badges, collecting and reviewing paperwork, and creating and maintaining accurate records.
• Assist Human Resources staff with long-term, short-term, and ongoing department projects.
• Assist in recruitment by scheduling appointments and interviews, correspond with applicants, create interview materials, etc.
• Collect information, summarize data, and generate reports.
• Create and utilize templates to aid in document consistency.
• Create and organize paper and electronic files, scan paper documents to create digital records and review documents for accuracy and consistency.
• Perform data entry as needed and review data entered for accuracy.
• Collect, send, and sort department mail.
• Maintain highest confidentially standards and regularly work with confidential information.
• Explain rules, regulations, and procedures to applicants and employees.
• Assist in event planning and coordination.
• Support the ordering of supplies and other items for the department.
• Track and maintain ordering information and invoices.
• Act as backup to processing and reconciling invoices.
• Assist with updating and formatting documents, as needed.
• Perform other duties as assigned.

REQUIREMENTS

• Associate Degree (or 60 credit hours toward a Bachelor Degree) in Human Resources, Public or Business Administration, or a related field from an accredited college or university.
• Two years of recent responsible work experience supporting a human resources or similar office setting, maintaining confidential records, and/or recruitment and selection.
• May consider applicants with an equivalent combination of training and experience.
• Knowledge of and skill in following laws related to recruitment and selection of job candidates.
• Proficient skill in Microsoft Office, specifically Outlook, Word and Excel.
• Ability to successfully organize and coordinate several projects simultaneously.
• Must possess a valid Michigan driver license with a good driving record (based on City of Troy standards).
• As a condition of employment, the successful candidate must pass a background check and pre-employment physical including drug screen, including marijuana.

PREFERENCES

• Bachelor Degree in Human Resources, Public or Business Administration, or a related field.
• Experience using applicant tracking/online applications software, (ApplicantPro or similar).
• Recent human resources experience at a municipality, other public employer or non-profit entity.
• Recent experience with human resources information systems, (Tyler New World Systems logos.net or similar).

HOURS

• Part-time, year-round. Variable 12 - 28 hours per week.
• Monday - Friday; some flexibility of work days and work hours between 8:00 A.M. - 4:30 P.M.
  • Preferred schedule currently is Mondays through Fridays, 8:00 A.M. - 2:00 P.M. or 2:30 P.M.

APPLY

Applications are available online at www.troymi.gov/jobopenings

AN EQUAL OPPORTUNITY EMPLOYER: The City of Troy is committed to providing equal opportunity employment to all applicants. The City of Troy will consider all qualified applicants for employment regardless of race, religion, color, sex, sexual orientation, gender identity or expression, height, weight, marital status, national origin, age, disability, or veteran status or any other basis protected by federal and law.