Human Resources Assistant / Receptionist - Whitsons Culinary Group

SUMMARY: This position provides administrative support to the Human Resources Department. The incumbent exercises evaluative thinking and independent judgment. Must exercise utmost discretion and handle matters in accordance with the Company’s confidentiality policies. This role will support the Reception, Training, Benefits, and HRIS Departments, in executing strategic initiatives. HR * Maintain HR mailbox according to the service level agreements (daily) * Maintain Team Member files – set up new hires, move terminations, filing of I-9s (weekly) * Maintain Labor Law Posters vendor relationship (annual) * Filing Responsibilities (weekly) * Scan physical forms for filling (daily) * Unemployment certification (following breaks) * Employment Verifications (daily) HRIS * Processing New Hires (daily) * Assist Team Member changes in HRIS (daily) * Reset Team Member passwords in HRIS (daily) * Maintain last pay report to ensure Team Members are actively working and reach out to GMs when necessary (weekly) * Standard hours vs schedule analysis on a semi-monthly basis (semi-monthly) * EEOC report preparation (annual) Benefits * Enter 401k election deduction in ADP (monthly) * Update General Managers on changes in the budget/actual due to benefit enrollment/termination and/or changes (weekly) * Aflac – maintain new deductions and process monthly billing for Aflac voluntary benefits (as needed) * Process weekly billing for union 401k (weekly) * Prepare reports for ACA eligibility tracking for union benefits (monthly) * Handle union benefits – sending out packets and tracking enrollments and/or waivers (weekly) Training * Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments (weekly) * Handle Alchemy resets, assigning of courses, learning plans (daily) * Run completion reports and prepare for payroll (weekly) * Assign manual credit for instructor lead courses (weekly) Reception * Answer phones directing to proper departments (daily) ADDITIONAL DUTIES AND RESPONSIBILITIES: * Work on special projects as assigned. * Performs all other duties as assigned Payrate: $40k - $45k/year REQUIRED QUALIFICATIONS AND COMPETENCIES: Education: * Any combination of education and experience equivalent to completion of an Associate degree program (or higher) with HR course work from a college or junior college or a High School diploma AND three (3) years of wage-earning HR Assistant experience. (Bachelor’s degree preferred.) Computer Skills: * Excellent computer skills, including MS Office Suite (Word, Excel, Powerpoint, Outlook, etc.) Other Qualifications, Experience and Competencies * The HR Assistant is expected to maintain and expand his/her HR knowledge by participating in continuing education seminars and staying informed of new developments in the field of HR and/or employment law. * Excellent verbal and written communication skills in English * Possess high emotional intelligence to deal with variety of issues; shows poise under pressure. * Ability to easily adapt to multiple situations, flexible but firm, able to quickly identify dynamics necessary to assess and respond appropriately * Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. * Ability to work successfully with others as well as independently. * Possess excellent judgment and able to identify when additional help is necessary * Understands confidential nature of the position and work assigned and consistently maintains confidentiality * Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. * Fluency in Spanish a plus PHYSICAL DEMANDS OF THE JOB: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the team member is frequently required to sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The team member is occasionally required to lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The team member must be able to multi-task. Position may require extended hours including evenings and/or weekends, travel to multiple work sites and occasional out-of-town travel. Must be able to drive his/her own vehicle to other work sites. WORK ENVIRONMENT: The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in an office setting. The noise level in the work environment is moderate. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and team member and is subject to change by the employer as the needs of the employer and requirements of the job change. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled