Human Resources Assistant - Kimley-Horn
Saint Paul, MN
About the Job
Overview
Are you a detail-oriented, organized, and proactive individual with a passion for supporting a dynamic team?
We are currently seeking a highly motivated HR Admin to join Kimley-Horn in our Twin Cities, MN office. This is in-office opportunity.
You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various HR functions.
Responsibilities
+ Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
+ Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
+ Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
+ Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
+ Schedule new hire orientation and assign any required new hire trainings.
+ Manage and maintain personnel files via HRIS Document Manager and hard copies.
+ Travel arrangements and the processing of associated travel expenses for members of HR team.
+ Use HRIS system to prepare reports.
+ Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
+ Ensures federal and state regulation compliance for labor law posters.
+ Manage calendars and help schedule meetings/conference calls.
+ Support the organization and scheduling of training or other meetings as needed.
+ Organize and maintain the HR supply room and order supplies.
+ Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
+ Other duties as assigned to support office and HR teams
Qualifications
+ High School Diploma or equivalent
+ Strong interpersonal and communication skills; strong punctuation and grammar skills
+ Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
+ Proficient in Adobe Acrobat
+ Positive, client service-oriented
+ Collaborative and team-oriented
+ Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
+ Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/15194/human-resources-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _7 days ago_ _(10/10/2024 11:27 AM)_
_ID_ _2024-15194_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Human Resources_
Are you a detail-oriented, organized, and proactive individual with a passion for supporting a dynamic team?
We are currently seeking a highly motivated HR Admin to join Kimley-Horn in our Twin Cities, MN office. This is in-office opportunity.
You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various HR functions.
Responsibilities
+ Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
+ Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
+ Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
+ Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
+ Schedule new hire orientation and assign any required new hire trainings.
+ Manage and maintain personnel files via HRIS Document Manager and hard copies.
+ Travel arrangements and the processing of associated travel expenses for members of HR team.
+ Use HRIS system to prepare reports.
+ Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
+ Ensures federal and state regulation compliance for labor law posters.
+ Manage calendars and help schedule meetings/conference calls.
+ Support the organization and scheduling of training or other meetings as needed.
+ Organize and maintain the HR supply room and order supplies.
+ Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
+ Other duties as assigned to support office and HR teams
Qualifications
+ High School Diploma or equivalent
+ Strong interpersonal and communication skills; strong punctuation and grammar skills
+ Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
+ Proficient in Adobe Acrobat
+ Positive, client service-oriented
+ Collaborative and team-oriented
+ Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
+ Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/15194/human-resources-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _7 days ago_ _(10/10/2024 11:27 AM)_
_ID_ _2024-15194_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Human Resources_
Source : Kimley-Horn
