Human Resources Assistant at Vaco, LLC
Springfield, IL
About the Job
Vaco Boston has partnered with a global manufacturing company that is seeking a Human Resources Assistant.
Responsibilities:
• Performs HRIS data entry and runs reports, i.e., maintains temporary employee records.
• Answers frequently asked questions from employees and managers relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with employee relations investigations, handling with the utmost confidentiality.
• Assists HR Generalist with the recruitment process by reviewing candidates and qualifications in our ATS, sharing resumes with managers, and performing reference checks.
• Ensures new hire I-9 compliance and maintenance of current I9s.
• Audits and submits invoices for various vendors.
• Completes termination paperwork and may conduct or assist with exit interviews.
• Responds to reference checks, requests for verifications of employment, and employee letter requests.
• Creates, maintains, and distributes new hire orientation packets.
• Conducts and / or assists HR Generalist with new hire orientation for employees as well as assists new hires with their onboarding paperwork.
• Assists with benefits administration, i.e., collecting missing benefit information and answering basic employee questions and assists with annual benefit open enrollment.
Requirements:
• HS Diploma/GED equivalent required
• Must be bilingual in Spanish, verbal and written.
• Must have 2 years’ experience in a comparable role; i.e. office administration, HR administration, etc.
• Proficiency in Microsoft Office and Outlook.
• Strong communication skills, both written and oral.
• Excellent customer service skills.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Responsibilities:
• Performs HRIS data entry and runs reports, i.e., maintains temporary employee records.
• Answers frequently asked questions from employees and managers relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with employee relations investigations, handling with the utmost confidentiality.
• Assists HR Generalist with the recruitment process by reviewing candidates and qualifications in our ATS, sharing resumes with managers, and performing reference checks.
• Ensures new hire I-9 compliance and maintenance of current I9s.
• Audits and submits invoices for various vendors.
• Completes termination paperwork and may conduct or assist with exit interviews.
• Responds to reference checks, requests for verifications of employment, and employee letter requests.
• Creates, maintains, and distributes new hire orientation packets.
• Conducts and / or assists HR Generalist with new hire orientation for employees as well as assists new hires with their onboarding paperwork.
• Assists with benefits administration, i.e., collecting missing benefit information and answering basic employee questions and assists with annual benefit open enrollment.
Requirements:
• HS Diploma/GED equivalent required
• Must be bilingual in Spanish, verbal and written.
• Must have 2 years’ experience in a comparable role; i.e. office administration, HR administration, etc.
• Proficiency in Microsoft Office and Outlook.
• Strong communication skills, both written and oral.
• Excellent customer service skills.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
