Human Resources Assistant - Pennsylvania State University
University Park, PA
About the Job
APPLICATION INSTRUCTIONS:
+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Human Resources seeks a detail-oriented individual to support essential HR functions within the University Libraries & Scholarly Communications and Schreyer Honors College. As a vital member of the HR Team, the Human Resources Assistant will be responsible for a variety of HR duties including, but not limited to, the following:
+ Assist in HR functions such as staffing, training, and performance evaluations, including monitoring compliance training.
+ Track and assist in employee departures, retirement inquiries, exit surveys, and separation processes
+ Respond to and resolve employee inquiries regarding pay, benefits, policies, and staffing
+ Accurate and timely processing of HR transactions in Workday
+ Conduct audits and monitor progress for data accuracy
+ Generate, analyze HR data reports, and distribute compliance reminders
+ Support and update HR procedures, policies, and programs
+ Liaise with various HR departments, such as Talent Acquisition, Benefits, and Data & Onboarding
+ Assist and collaborate with the HR Strategic Partner and HR Consultant
As a member of Penn State Human Resources, you will be joining a team of individuals who have the ambition to help Penn State succeed. Workforce diversity, cultural inclusiveness, and employment equity are deeply rooted in Penn State’s historic mission and are critical to our success. Just as we are committed to a diverse educational environment, we are also committed to a diverse working community. We value inclusive excellence as a core strength and an essential element of our public service mission.
The successful candidate must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
The successful candidate must demonstrate knowledge of broad concepts, policies and procedures related to human resources. They must possess:
+ An outstanding customer service orientation
+ Commitment to handling questions and concerns with efficiency, accuracy, and professionalism
+ Sound judgment and discretion in referring inquiries to other HR staff members
+ Focus on teamwork, partnership, and collaboration
+ Commitment to fostering diversity and equal opportunity
+ Effective written and verbal communication skills
+ Attention to detail and strong organizational skills
+ Aptitude for implementing technology-driven approaches to ongoing work processes and ability to effectively learn and utilize new technologies
+ Sensitivity in handling confidential information and sound judgment
+ Strong time management skills. an ability to multitask, prioritize and manage deadlines
+ Advanced proficiency in Microsoft Office Suite, especially Excel
Education and Experience:
This position minimally requires a high school diploma/GED or vocational training/degree plus 2 years of relevant experience, or an equivalent combination of education and experience.
Additional Information:
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Human Resources seeks a detail-oriented individual to support essential HR functions within the University Libraries & Scholarly Communications and Schreyer Honors College. As a vital member of the HR Team, the Human Resources Assistant will be responsible for a variety of HR duties including, but not limited to, the following:
+ Assist in HR functions such as staffing, training, and performance evaluations, including monitoring compliance training.
+ Track and assist in employee departures, retirement inquiries, exit surveys, and separation processes
+ Respond to and resolve employee inquiries regarding pay, benefits, policies, and staffing
+ Accurate and timely processing of HR transactions in Workday
+ Conduct audits and monitor progress for data accuracy
+ Generate, analyze HR data reports, and distribute compliance reminders
+ Support and update HR procedures, policies, and programs
+ Liaise with various HR departments, such as Talent Acquisition, Benefits, and Data & Onboarding
+ Assist and collaborate with the HR Strategic Partner and HR Consultant
As a member of Penn State Human Resources, you will be joining a team of individuals who have the ambition to help Penn State succeed. Workforce diversity, cultural inclusiveness, and employment equity are deeply rooted in Penn State’s historic mission and are critical to our success. Just as we are committed to a diverse educational environment, we are also committed to a diverse working community. We value inclusive excellence as a core strength and an essential element of our public service mission.
The successful candidate must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
The successful candidate must demonstrate knowledge of broad concepts, policies and procedures related to human resources. They must possess:
+ An outstanding customer service orientation
+ Commitment to handling questions and concerns with efficiency, accuracy, and professionalism
+ Sound judgment and discretion in referring inquiries to other HR staff members
+ Focus on teamwork, partnership, and collaboration
+ Commitment to fostering diversity and equal opportunity
+ Effective written and verbal communication skills
+ Attention to detail and strong organizational skills
+ Aptitude for implementing technology-driven approaches to ongoing work processes and ability to effectively learn and utilize new technologies
+ Sensitivity in handling confidential information and sound judgment
+ Strong time management skills. an ability to multitask, prioritize and manage deadlines
+ Advanced proficiency in Microsoft Office Suite, especially Excel
Education and Experience:
This position minimally requires a high school diploma/GED or vocational training/degree plus 2 years of relevant experience, or an equivalent combination of education and experience.
Additional Information:
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
Source : Pennsylvania State University
