HUMAN RESOURCES BUSINESS PARTNER (Project/Temporary) - University of Washington

Req #: 237524 Department: SCHOOL OF MEDICINE: DEAN'S OFFICE Appointing Department Web Address: https://www.uwmedicine.org/school-of-medicine Posting Date: 08/02/2024 Closing Info: Open Until Filled Salary: $4,978 - $7,466 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf ) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **_The School of Medicine Dean's Office_** **has a** **_Temporary_** **Human Resource Business Partner (HRBP)** position reporting directly to the Managing Human Resources Partner for the Administrative Business Center (ABC) Shared Services. This position is expected to last 6 months. The HRBP will provide expert consult and complex support within the HR Shared Services team for eleven SoM departments (nine biomedical research departments and two clinical departments) and the Dean of Medicine departments. The position will handle Human Resources and Payroll matters requiring independent judgment, analysis, and discretion in effecting, executing, and discharging personnel functions in the University of Washington's human capital management system, Workday. Workday functions encompass the areas of employment, classification, promotions, onboarding, compensation, benefits, leave management, and training and development for all faculty, staff, and student employees. This position will be responsible for ensuring that Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations. This position is expected to understand, interpret, and apply appropriate policy, procedure, and required regulations. This position will work closely with the SoM Academic Appointments and Compensation unit, the Integrated Service Center, Total Talent Management, and the University's Compensation Office. ABC Shared Services is a multi-channel resource for HR, Payroll, and leave management inquiries and transactions specific to the School of Medicine community. With the management of the Workday system shifting to ABC for multiple SoM Departments, the role of the HRBP is vital to a successful management of Workday and the continued success of the departments that are served. This role will work to support the ongoing stabilization of Workday. This role will work closely with the ABC HR Manager to create and facilitate new business process both within the School of Medicine. **DUTIES AND RESPONSIBILITIES** This position requires significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside the ABC Shared Services unit. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations. **Human Resource Management - 70%** - Understand the organizational complexities of the supported Departments and Dean's Office units, including job types, reporting relationships, specific roles and responsibilities within the broader context of the SoM's administrator of policy and procedure. - Serve as day-to-day expert providing informal and formal first tier advice and guidance to staff, students, directors, and administrators regarding UW human resources policies and procedures. - Provide short -term HR Manager coverage to departments across SoM as needed. - Assist departments in coverage plans for payroll and HR roles. - Provide school-wide HR and Workday process support. - Understand and be proficient in the complexities of staff, academic personnel, undergraduate and graduate students. Manage leave records for staff and academic personnel. Attend and participate in SoM and campus-wide human resources meetings and committees. - Attend and participate in All Team and HR / payroll specific team meetings. - Attend and participate in Workday trainings related to job functions. Complete all relevant Workday assessments successfully. **Special Projects - 20%** - Develop and implement recruiting strategies for ABC clients; develop job descriptions and best practices. - Participate in developing and delivering other HR related trainings. - Compile repository of job descriptions for SoM use. - Manage all updates to the SoM Staff HR Intranet site. - Develop training tools for SoM HR Managers regarding Workday. **Lean Process Improvement - 10%** - Identify and recommend process improvements regarding the ABC HR/P process, quality control, and SharePoint system. - Develop, analyze, and revise team guidelines, policy, procedures, and training tools. - Develop, analyze, and revise team communication templates which serve to streamline processes and increase consistency. **GENERAL WORKING CONDITIONS** This position requires regular availability during the working hours of 8:00am - 5:00 pm for maximum availability to the personnel of the Department. Overtime may be required to complete tasks and work must be assessed independently and carefully to complete projects in a timely manner. **MINIMUM QUALIFICATIONS** - Bachelor's degree in human resources management, business administration, or other related field. - Two years' work experience preferably in human resources at a diverse, multi-faceted organization. - Thorough knowledge of HR policies, procedures, principles, and practices. Personnel and salary administration, recruitment techniques and management. - Excellent interpersonal and communication skills (written and oral). - Proficient in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation. - Ability to communicate in a diplomatic, friendly, yet effective manner with SoM leadership, faculty, staff, and central campus offices. - Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff. - Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated. - Ability to creatively solve problems in order to meet goals and objects. - Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base. - Demonstrated success in working with diverse populations. - Demonstrated ability to work independently and as part of a team. **DESIRABLE QUALIFICATIONS** - Certification as a Professional in Human Resources (PHR) or Society for Human Resources Management Certified Professional (SHRM-CP). - Human resources and payroll experience at a large University setting. - Experience working with union and non-union employees, classified employees, professional staff employees, faculty, and student employees. - Knowledge of Washington State employment law. - Knowledge of University of Washington human resource policies. - Experience in Workday, SharePoint, and lean process improvement. **Application Process:** The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **_Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed._** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.