Human Resources Clerk - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's First 5, Riverside County Children & Families Commission is recruiting for a Human Resource Clerk located in Riverside.
The selected candidate will perform a wide variety of clerical personnel functions; serves as the primary liaison between the operating department and the Human Resources (HR) Department for the processing of personnel transactions and maintenance of personnel records; performs other related duties as required.
The department seeks candidates that have experience with Peoplesoft, Neogov, payroll and recruiting.
The Human Resources Clerk is a journey level classification in the Human Resources Clerk series and reports to an appropriate supervisory or manager level position. Incumbents serve as a liaison between the HR Department and line departments in the preparation and processing of personnel transaction forms, employee enrollment forms for various insurance programs and routine statistical or narrative reports concerning Affirmative Action, turnover, Workers' Compensation, or other personnel related actions. The Human Resources Clerk is distinguished from the Senior Human Resources Clerk by the latter's responsibility to perform the most difficult clerical functions in County HR or provide lead supervision over the personnel functions of a line department.
Meet the Team!
First 5 Riverside County Children & Families Commission , is primarily funded by tobacco taxes generated by Proposition 10, which passed in November 1998 to help make sure that all our youngest Californians, from prenatal through 5 years old, get the best possible start in life. First 5 Riverside County also receives state and federal funding to support community programs and initiatives to meet the goals and objectives of the Strategic Plan. In partnership with the county's Department of Public Social Services, First 5 has oversight of Riverside County's Family Resource Centers, which serve as a hub for community services aimed at improving outcomes and quality of living for families in these communities, particularly in overburdened and disadvantaged families and children. Can you see yourself here as part of a dynamic team?
EXAMPLES OF ESSENTIAL DUTIES
• Prepare personnel transaction forms for a variety of classifications and personnel actions in accordance with applicable Salary Ordinance provision, Board resolutions or minute orders, and other County regulations, policies or procedures.
• Set up and maintain employee personnel files, departmental position control files and other personnel records; compile data and prepare routine statistical and narrative reports relating to the departmental work force profile for affirmative action reporting, employee turnover trends, staff utilization patterns, and other personnel-related matters and processes.
• Audit attendance reports for completeness and conformity to County Salary Ordinance requirements and departmental policies and maintain files of the same; supervise and/or participate in the preparation of the bi-weekly payroll reports for the Auditor-Controller's Office; collect information and write memos to Payroll for complex or non-routine payroll corrections.
• Facilitate the arranging of hiring interviews; monitor the receipt of hiring interview results from appointing authorities and audit the interview logs for completeness and conformance to County and departmental procedures; maintain departmental promotion and transfer eligibility lists and refer individuals to departmental appointing authorities as requested.
• Inform new employees of County and departmental policies and procedures regarding personnel and payroll reporting requirements; explain and answer questions regarding available employment and benefits; assist employees in completing various enrollment forms; instruct departmental personnel in proper procedures for completing time sheets, retirement forms, work injury reports, leave of absence requests, and other personnel related documents.
• Compose and type general correspondence and other materials; may develop new departmental personnel forms and procedures to improve efficiency and/or comply with new personnel policies and regulations; may act as a lead worker over clerical staff performing personnel functions; train new employees.
MINIMUM QUALIFICATIONS
OPTION IExperience: Three years of clerical experience.
OPTION IIExperience: Three years of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field may substitute for one year of the general clerical experience.)
OPTION IIIExperience: Three years of clerical experience. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may substitute for one year of the general clerical experience.)
ALL OPTIONSKnowledge of: Personnel and payroll recordkeeping practices; various types of personnel transactions; modern office practices and procedures, including preparing correspondence and reports, filing and operating standard office equipment.
Ability to: Interpret and explain rules and procedures; effectively deal with employees, management, HR staff, and the public; revise and maintain various personnel recordkeeping systems; perform mathematical computations; compile and organize data into reports; perform clerical work requiring independent judgment and accuracy.
SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Driver's License is required as the employee will travel to offsite meeting and other work locations.
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here ( Download PDF reader ).
What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of the Riverside County Children & Families Commission may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted . Changes or alterations cannot be accepted . All applicants must submit a complete application by the close date of the recruitment . No late applications will be permitted . Include relevant work experience details on resume and/or application.
Proof of Education
All applicants are required to provide a copy of their degree or transcripts as verification of the education listed on their resume/application . Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.
For questions regarding this recruitment
For specific questions regarding this position, contact Claudrina Suazo at csuazo@rivco.org .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
