Human Resources Compliance Specialist - Mayer Brown LLP

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Chicago office as a Human Resources Compliance Specialist.

The Human Resources Compliance Specialist is a strategic leader responsible for the development, implementation, and oversight of comprehensive HR compliance programs.  This role ensures the Firm's adherence to state and federal labor and employment laws and fosters a culture of compliance and the promotion of risk management across all levels of the organization.

Essential Functions:

Strategic Development and Implementation

• Lead the design, development, and execution of HR compliance programs and processes, ensuring alignment with legal and regulatory requirements
• Proactively identify potential compliance risks and develop strategic action plans to mitigate these risks

Policy Management and Communication

• Ensure all U.S. HR policies are compliant with current legal and regulatory standards
• Communicate effectively with the U.S. HR team regarding policy updates, legal requirements, and compliance programs, serving as a key resource for policy interpretation

Training and Development

• Develop and deliver comprehensive training programs for the U.S. HR team and Risk Management, in collaboration with the Learning & Development Team, to ensure up-to-date knowledge on compliance matters

Collaboration and Support

• Partner with the U.S. HR team, In-House Labor & Employment Counsel, Benefits Counsel, and Risk Management Counsel to ensure adherence to laws, regulations, and industry standards

Data Management and Reporting

• Oversee the maintenance and distribution of employee demographic information and monthly Consumer Price Index (CPI) data for all U.S. office locations
• Assist with HRIS data entry audits and run queries as needed to support compliance initiatives

Additional Responsibilities

• Provide backup support for HRIS data entry
• Perform other duties as assigned to meet the Firm's goals and objectives

Education/Training/Certifications:

• Bachelor's degree in a related field or an equivalent combination of education and experience directly related to the functions of the job
• JD preferred or SHRM- CP, PHR/SPHR preferred

Professional Experience:

• Minimum of seven years of relevant Human Resources or Labor & Employment experience
• In-depth understanding of state and federal HR laws

Technical Skills:

• Proficiency in Microsoft Office products, required
• Knowledge of HRIS systems, preferred
• Peoplesoft prior experience, preferred

Performance Traits:

• Strong written and verbal communication skills, capable of engaging effectively with all levels of the Firm and external vendors.
• Ability to work and collaborate in a diverse team environment and support the demanding needs of the Firm.
• High level of initiative, self-starter with strong customer service skills.
• Excellent strategic thinking, problem-solving abilities, and attention to detail.
• Ability to manage multiple projects under pressure while maintaining confidentiality and exercising discretion.
• Ability to proactively anticipate upcoming changes in the relevant laws and propose solutions

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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