Human Resources Coordinator Bilingual - English/Spanish - La Jolla Beach & Tennis Club

SUMMARY

During peak periods, primarily performs staffing and employment- related tasks. Supports the Director of Human Resources while providing technical and administrative support in the areas of recruitment, Human Resource Information Systems, compliance, report generation and recordkeeping information, and employment development programs by performing the following duties. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Completes the initial onboarding process with new hires by conducting new hire inductions and completing required documentation to meet company, state and federal regulations. This includes maintaining E-verify documentation and completion of 1-9 per federal regulations.
• Conducts employment verifications.
• Carries out administrative duties as needed including coverage of reception desk, answering phones, and processing paper flow (file creation, organization and upkeep).
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Maintains and ensures confidentiality of employee personnel, applicant and department files, employee data base and human resource reference guides.
• Assists the Director of Human Resources in coordinating employee events. Facilitates programs as needed.
• Remains current regarding changes in federal, state and city employment laws. Assists in ensuring the company is in compliance with relevant laws.
• Coordinates relevant payroll and human resources data (i.e. new hire, referral, termination) with the Human Resource Payroll and Benefits Specialist.
• Interfaces with all levels answering inquiries and providing appropriate information to authorized persons and agencies.
• Other duties may be assigned

Pay rate: $25-$27/hr.

Bilingual: English/Spanish

OUTCOME

Coordinating the administrative support for talent acquisition and various HR programs is necessary to maintain established service levels to ensure satisfied customers. Providing employee assistance with the various means ensures satisfied employees. Project execution and the maintenance of HR systems (i.e. payroll and benefits, staffing, training and employee relations) will contribute to satisfied employees and our organization being viewed as a preferred employer.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four‑year college or university and/or Certificate in Human Resources; or four to five years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, memos, business correspondence, and policies/procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position requires the ability to communicate clearly and effectively in English. Spanish speaking fluency is required written and orally.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES

Working knowledge of Federal. State and City employment related laws as they apply to Payroll and Human Resources. Proficiency in computers (WordPerfect and Lotus or Word and Excel), payroll processing, HRIS, report generation and office automation. Excellent organizational skills. Must display professionalism, good judgment and diplomacy in handling people. Must maintain confidentiality of all Human Resources documents.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee frequently is required to walk and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

WORKING CONDITIONS

ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

Employees are required to perform all tasks as safely as possible and to adhere to the applicable safety procedures.

The La Jolla Beach & Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal "Right to Know" requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management.

INTERACTION

An employee in this position frequently interacts with hourly and management personnel from all departments. There is daily contact with applicants and potential future employees and frequent interaction with service providers to the Human Resources Department.

SCHEDULING

This company operates seven days a week, 24 hours a day. Shifts will generally be rotated unless you were hired for a specific shift, as much as possible to be fair to everyone. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determines the amount of hours that you work.