Human Resources Coordinator (Freelance) - Heartbeat

We’re Heartbeat, the marketing agency for Healthcare Challenger Brands and the brave clients behind them. 

Read on to learn more about what qualities we’re looking for and why you’re gonna dig working with us.

• HRIS - Manage upkeep, timely data entry and report generation
• Payroll -  Work with finance on reconciliation and process for all full time employees to ensure  payment on 15th and last day of every month. Work with Resource Management department and act as back up to input freelance timesheets
• PTO System Management - Act as main point of contact for all employee and vendor interactions/inquiries
• Onboarding - send out all new hire communications, collect and track HR forms, verify employment status, administer new hire survey (to be developed), conduct new hire orientation (eventually). Act as back up to RM coordinator for freelance onboarding.
• Off-boarding - send term alerts, generate necessary paperwork, calculate PTO accrual and payout, update HRIS and internal documents/applications
• Turnover Analysis - Track employee exit interviews, generate monthly turnover report and provide analysis
• Organizational Charts - Work with Resource Management to update organizational charts on a monthly basis
• Benefits - Act as main contact for employee benefit questions, liaise with Re:Sources specialists as necessary and conduct information sessions for Benefits and Timesheets
• Leaves of Absence - Track approvals, payment dates, and keep relevant parties apprised of return to work status
• Culture initiatives - Work alongside the HR team to create and execute various agency/corporate initiatives including, events, monthly birthday dessert drop-off, anniversary email distributions, life event gifts, etc.
• HR Recurring Processes - Provide support to HR team on Performance Reviews, Compensation, Interns/Emerging Managers, Learning & Development, Diversity & Inclusion and more as necessary
• HR Budget (to be provided) - Process invoices and assist with tracking HR dollars spent through the calendar year
• Filing - Maintain organization of physical and electronic files, ensuring that all are up to date with necessary information and escalating outstanding items
• Assist with other various projects as needed

• Attention to detail - Accountable for accurate execution for projects and tasks
• Drive for results -  Can be counted on to meet goals successfully; very bottom-line oriented; steadfastly pushes self and others for results; readily takes action on challenges; identifies and seizes new opportunities; displays a can-do attitude in good and bad times; steps up to handle tough issues"
• Customer Focus - Anticipates customer needs and provides services that are beyond customer expectations. Uses customer insights to drive and guide the development of new offerings. Serves as a strategic partner to build, grow, and maintain profitable and long-lasting
• Collaboration - Builds partnerships and works collaboratively with others to meet shared objectives; relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; uses diplomacy and tact; can diffuse even high-tension situations comfortably; knows personal strengths, weaknesses, opportunities, and limits
• Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; anticipates and adjusts for problems and roadblocks; monitors progress; measures performance against goals; evaluates results; if manager, also distributes assignments appropriately and provides clear direction and accountabilities
• Innovation -  Experiments with new ways of looking at things rather than staying within comfort zone; comes up with a lot of new and unique ideas; creates new and better offerings and/or ways of doing things; moves beyond traditional ways of doing things; pushes past the status quo

Publicis Health is the largest health communications network in the world. We are one of the four solutions hubs of Publicis Groupe, the third-largest advertising and media company in the world, giving us unparalleled global reach. We believe healthcare marketing is healthcare, fostering healthy conversations, healthy behaviors and healthy people.

Publicis Health is a world leading dynamic healthcare engagement platform—uniquely connecting data, content and technology to strengthen our clients’ marketing and business transformations. We offer our clients fluid access to world-class talent and game-changing capabilities by transforming healthcare marketing and communications into healthcare engagement across consumer, professionals and healthcare system stakeholders. With 40 offices and 15 brands across the globe, Publicis Health is comprised of more than 3,000 healthcare professionals who are experts in advertising and branding, data and analytics, strategic planning, service design, digital media and technology, science, and medicine.

Web: www.publicishealth.com | Facebook: www.facebook.com/publicishealth | Twitter: www.twitter.com/PublicisHealth/

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $16.83- $25.00/hr. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.  This role may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. This role may also qualify for participation in our 401(k) plan after eligibility criteria have been met . The Company anticipates the application deadline for this job posting will be 11/16/2024.