Human Resources Coordinator, Full-Time - Timbers Kauai

Our Company:

Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

Our Property:

Imagine spending every day working in a place that must be seen to be believed. Timbers Kaua‘i at Hōkūala, oceanfront on Kaua‘i, is a blend of the pristine and playful, and we get to do what Owners and guests love in one of the most beautiful places on earth. Our team members reflect the highest level of aloha with anticipatory service in an unparalleled setting.

Our Core Values:

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

Benefits:

• Paid time off for full-time, permanent employees.
• Employer-sponsored health plans.
• 401k match.
• Complimentary golf for employees and immediate family members.

SUMMARY:

Responsible for providing a variety of professional-level human resources activities in support of the resort’s operations; provides professional assistance/advice to management staff.

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:

• Performs job analysis to support recruitment activities; designs and implements recruitment programs to obtain qualified candidates; prepares job announcements, advertisements, and other recruitment materials.
• Coordinates, designs, and administers job-related selection procedures, including, but not limited to, application reviews, written and performance tests, and interviews and assessment techniques; screens applications for qualifications; schedules and notifies applicants of activities and results.
• Conducts new hire orientation.
• Assists with managing HRIS systems; provides information to information systems staff and may instruct others in system application.
• May assist with design and implement various employee development and training programs; informs supervisors and employees of available training opportunities.
• Instructs others in human resources procedures.
• Reviews, verifies, and processes employee personnel; corrects errors and enters information into an automated personnel/payroll information system.
• Assists with payroll process when needed.
• Maintains personnel files and ensures files are following laws and regulations.
• Prepares and distributes quarterly employee newsletter.
• Prepares and distributes monthly birthday and anniversary recognitions.
• Maintains and updates employee bulletin boards as necessary.
• Plans, organizes, and facilitates employee activities and recognition programs.
• Ensures all work is done in compliance with federal and state laws and regulations.
• Prepares reports, correspondence, and a variety of written materials; prepares and maintains accurate documentation of activities.
• Attends training and meetings as requested or required.
• Contributes to the efficiency and effectiveness of employees by offering suggestions and directing or participating as an active member of a team.
• Demonstrates courteous and cooperative behavior when interacting with the public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Available to work on holidays and weekends on occasion. 
• Other duties as assigned.

Skills/ Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge and/or skill required.

Education and Experience:

Bachelor’s degree; AND one (1) year of professional human resources or administrative experience; OR an equivalent combination of education, training, and experience.

Required Knowledge and Skills

Knowledge of:

• Principles, practices, and techniques of human resources administration, including recruitment and selection, job analysis, classification and compensation administration, employee relations.
• Applicable laws, codes, and regulations.
• Computer applications related to work.
• Records management principles and practices.
• Principles and techniques of preparing effective written informational or educational materials.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone, occasionally where relations may be confrontational or strained.
• Principles and techniques of making effective oral presentations.

Skill in:

• Performing professional-level human resources generalist duties.
• Carrying assigned analytical projects through, from data gathering to completion.
• Interpreting, applying and explaining complex federal, state and local laws/regulations.
• Communicating effectively in oral and written forms. 
• Preparing clear and concise reports, correspondence, and other written materials.
• Using initiative and independent judgment within general policy guidelines.
• Using tact, discretion, and prudence in dealing with those contacted in the course of the work.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment; proficient in Microsoft software including Word, Excel, and Outlook and PowerPoint; stamina to sit for extended periods of time; stamina to stand/walk for extended periods of time as needed; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screen; dexterity to utilize computer equipment; hearing and speech to communicate in person or over the telephone.