Human Resources Coordinator - Thermon

*This position will be fully onsite 5 days a week is not eligible for hybrid or remote work. This role will also require working up to 3 hours on weekends as needed.

Job Description

The HR Coordinator will be report to the Human Resources Manager directly and will be on-site and in-person at our Houston's office located at:
8880 Telephone Rd. Houston, TX 77061 (Near Hobby Airport).

Responsibilities:

• • Recruitment support for all direct (DL) roles, and indirect IL (if needed)

• • • Assist in job postings and candidate sourcing, coordinate interview schedules communication with candidates, managing ApplicantPool, ensure timely updates and coordinate execution of pre-employment background checks and drug screening process.
    • Onboarding and Orientation support (Biweekly): facilitate the onboarding process for new hires, preparing onboarding materials, new hire gifts, communication and paperwork (Workday).
    • Conduct orientation sessions to introduce new employees to company policies and cultures, and assist obtain new hires feedback via check-ins.

• • Support Recruitment and Onboarding for Construction department:

• • • Processing all pre-employment tasks for new hires (Weekly) via TPA (DISA) system with related activities
    • Compliance with job site requirements such as collaborating with third-party administrators (TPAs) to ensure all pre-access compliance requirements specific to job sites are met, including random testing program, Thermon's approved driver process, HSE/external job site audits, badge requests, verification of test results, and any other necessary tasks.
    • Responsible for weekly construction employees time consolidation (every Monday). Payroll consolidation on a weekend may be required per bank and/or company holiday schedule.

• • Employee Relations and HR Support:

• • • Serve as the primary point of contact for all personnel regarding HR-related inquiries and concerns weekly.
    • Record, maintain and update data for each employees, including information such as names, phones, emails, addresses, terminations (Workday & DISA), electrical licenses, pre-access to job sites (background checks and drug screens) in various spreadsheets.
    • Provide high-quality advice and service to management on daily employee relations and performance management issues, collaborating with the HR manager as needed to foster a positive work environment and effectively resolve employee challenges.
    • Utilize our HRIS (Workday) to manage HR functions, ensuring accurate entry and maintenance of employee records. Collaborate with the HR team to improve business processes and provide training to staff on effective system use.
    • Works on and executes various HR programs and processes including performance management, employee development and training, compensation, benefits and other topics.
    • Assist in generating service level agreements (SLA) and HR reports and metrics to support decision-making, tracking and analyzing employee turnover and other HR related data. Present service level agreements and HR related data during HR Staff meetings.
    • Provide essential administrative support to the HR team by answering phone calls, coordinating meeting schedules, drafting and preparing a variety of documents (including departmental memos, offer letters, promotion notices, separation letters, performance, policies and procedures). Organize training sessions, maintain the internal filing system, expertly handle incoming calls, and facilitate effective HR communications, while also assisting with special projects as required.
    • Assist HR Manager with planning and execution of special events such as HR related campaigns, benefit open-enrollment, organization-wide meetings, employee appreciation and recognition events, holiday and other celebrations.
    • Stay informed about the latest industry trends, employment legislation, and best practices in human resources. Ensure the organization's HR policies and practices are compliant with relevant laws and regulations and make recommendations for adjustments, as necessary.

Qualifications

• • Must be bilingual (Spanish & English) - proficient/native (must be able to speak, read, write in both English and Spanish).
  • Associate or bachelor's degree in human resources, business administrator or in a relevant field
  • 2 years of HR experience is a plus
  • Must be able to pass a background check and drug test

Required Skills/Abilities

• • Must have a working understanding of human resource principles, practices, and procedures.
  • Strong organizational skills, interpersonal & customer service skills, diplomacy, administrative abilities, time management, and attention to detail.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to handle confidential information with discretion.
  • Excellent punctuality and attendance record is required.

Software

• • Proficient with Microsoft Office (Word, Excel & PowerPoint)
  • Third-party administrator (TPA), DISA Global Solutions
  • HR Information Systems (HRIS), Workday
  • Applicant Tracking Systems (ATA)

Employees at Thermon receive competitive compensation package and benefits including 401(k) matching, medical, dental and vision insurance, and paid time off.