Human Resources Coordinator - K2 Integrity

• Support talent acquisition specialist with candidate outreach and the scheduling and coordination of candidate interviews.
• Process background checks for new hires and interns.
• Assist with the implementation and enhancement of onboarding processes, such as coordinating new hire schedules, facilitating orientations, and processing paperwork through ADP.
• Manage and track all incoming new hire paperwork and ensure all documentation is complete.
• Communicate to ensure relevant departments are properly notified of new hires (permanent and temporary) and new hire information is entered into appropriate systems.
• Ensure all records and HR-related documentation are on file and compliant with applicable laws.
• Assist with internship program process (i.e., track interns and applicable school requirements, enter information into ADP, and send notifications for arrivals and departures).
• Track and process invoicing for recruitment agencies.
• Liaise with building management regarding new hires and departures.

• Create, organize, and maintain confidential filing system (both electronic and hard copy files) for employee files.
• Assist in the collection and monitoring of relevant HR documentation.
• Provide administrative support to human resources team as needed for calendar management, internal employee gatherings and event planning, expense reimbursement, special projects, etc.
• Maintain all office location HR literature and ensure employment law posters are up to date.
• Conduct internet research for projects as requested.
• Complete employment verifications and unemployment claim paperwork as needed.

• Provide employees with general benefits support (i.e., communicate with new hires on vacation allowance, benefits program, general administration).
• Assist in open enrollment process.

• Bachelor’s degree in human resource management or business-related area.
• Minimum one to two years of HR-related experience and/or senior-level administrative experience dealing with highly confidential matters.
• Excellent administrative skills, including good organization, ability to proactively follow up on ongoing projects, and attention to detail.
• Ability to compose, proofread, and edit basic correspondence, email, employee announcements, and other communications as needed.
• Stellar written and verbal communication skills.
• Demonstrated judgment and ability to deal with confidential and sensitive matters effectively.
• Excellent decision-making and problem-solving skills.
• Ability to multitask and work in a fast-paced environment.
• Computer proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and HRIS systems.
• Professional, positive, and client-focused demeanor.
• Demonstrated ability to respond to changing situations in a flexible manner and reprioritize accordingly to meet immediate needs.
• Experience with ADP preferred, but not required.

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