Human Resources Generalist - Peddie School

HR Information System:

• Partner with the Director of Human Resources to implement a new Human Resources Information System, including requirements gathering, process design, system configuration, user acceptance testing, training, and go-live support.
• Create and maintain detailed documentation of processes and workflows.
• Manage the daily operations of the HRIS, ensuring data accuracy, upholding system integrity, and security protocols.
• Generate HRIS standard reports and develop custom and ad-hoc reports as required.
• Maintain the confidentiality of HRIS data at all times.

Compliance and Policy Implementation:

• Ensure adherence to HR policies and established standard operating procedures
• Ensure compliance with labor laws and regulations, maintaining accurate employee records and up to date documentation
• Collaborate with the Director of HR to update and maintain the employee handbook, ensuring clarity and compliance with federal, state, and local laws and regulations.
• Oversee the administration of online training programs related to harassment and discrimination
• Effectively interpret FMLA (at the national level), NJFLA/FLI (at the state level) and ADA implications concerning leaves of absence and disabilities
• Process and execute all leave-of-absence requests and disability paperwork, including medical, personal, disability, and FMLA leave, while collecting and submitting necessary documentation.

Recruiting and Onboarding:

• Maintain and update all job descriptions and employee personnel files for the School in cooperation with School leadership and department heads
• Create new job postings in applicant tracking system
• Manage and deliver a seamless onboarding process including communication with new hire, completion of all necessary documents in HRIS, benefits enrollment, process background checks and other compliance requirements
• Administer and enhance the new employee orientation experience.

Payroll and Benefits Administration:

• Expertise in payroll and benefits administration; act as the backup payroll administrator
• Administer employee benefits programs, including health insurance, retirement plans, and leave policies
• Provide support and information to employees regarding benefits options
• Ensure all new hire benefit enrollments and employee benefit changes are completed timely
• Assist with the coordination of annual open enrollment
• Assist with monthly auditing and cross-checking invoices for all benefits companies and vendors to ensure accuracy
• Respond to human resources-related inquiries for both payroll and benefits.

Other Responsibilities:

• Coordinate and perform off-boarding for employees. Create all separation documents for terminating employees and ensure all separation transactions are performed timely; properly record, track, and administer the steps needed to comply with COBRA
• Respond to employment verifications and surveys as needed
• Assist in developing and implementing employee wellness programs that promote the health and well-being of our employees
• Other projects as assigned by the Director of Human Resources

Required Skills and Experience:

• Bachelor's degree required
• Human Resources certification, such as PHR, SPHR, SHRM-CP preferred
• Prior experience in the implementation of an HRIS system is highly desirable
• At least five years of progressive experience in Human Resources
• Solid working knowledge of HR policies, procedures, state and federal and NJ state laws
• Strong data analysis skills, including advanced knowledge of MS Excel
• Excellent planning, documentation, and time management skills
• Must have a passion for process improvement
• Possess solid attention to detail
• Analytical and conceptual thinking skills
• Excellent communication and customer service skills
• Passion for process improvement; Open to new ways of thinking
• Strong team player

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