Human Resources Generalist - Virtual Company
Santa Ana, CA 92704
About the Job
Summary/Objective
The HR Generalist plays a critical role in managing human resources-related tasks at a professional level, including employee relations, training, labor relations, workers' compensation, benefits, and recruiting. This role also supports administrative functions such as correspondence generation, record keeping, file maintenance, and HRIS entry.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Collaborates with employees and management to communicate HR policies, procedures, laws, standards, and regulations.
- Acts as a liaison for workers' compensation, reviewing claims and supporting the HR process for addressing WC-related issues, ensuring timely processing, and evaluating accident reports for accuracy and completeness.
- Conducts new-employee orientations to ensure understanding of company policies, benefits plans, and enrollment provisions.
- Provides guidance on employee relations, compensation, EEO compliance, policies, procedures, disability programs (STD, LTD, FMLA, ADA), federal and state employment laws, and personnel actions.
- Enhances employee understanding of benefits programs by regularly communicating and counseling employees and dependents. Resolves employee complaints related to health and welfare plans and processes necessary documents through payroll and insurance providers. Serves as the COBRA administrator.
- Manages recruitment for all exempt, nonexempt, and temporary positions, including writing and placing advertisements, screening and interviewing candidates, conducting reference checks, extending job offers, and conducting exit interviews.
- Identifies, recommends, and conducts training to help employees and management acquire necessary skills. Works with managers to determine staff development and training needs, monitoring results to ensure alignment with company goals.
- Assists with the preparation of the annual affirmative action plan.
- Evaluates department initiatives against established goals, recommending new approaches to improve efficiency and services.
- Ensures compliance with federal, state, and local employment laws.
- Coordinates and assists with ACA and ERISA benefits reporting requirements.
- Performs outreach to community sources as needed.
- Processes company payroll, ensuring compliance with taxes, withholdings, and regulations.
- Performs other duties as assigned.
Secondary Functions
- Prepares government reports related to EEO compliance or other HR functions.
- Writes, revises, edits, and proofreads company policies and procedures, using electronic bulletins and other tools to communicate information.
- Conducts exit interviews and processes final termination documentation.
Competencies
- HR Expertise
- Communication
- Relationship Management
- Critical Evaluation
- Ability to prioritize and manage multiple responsibilities
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk or hear, frequently stand, walk, use hands to handle or feel, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Required Education and Experience
- Bachelor's degree or equivalent in Human Resources with 5 years of experience.
- PHR/SHRM-SCP preferred.
- Strong knowledge of regulatory environments and requirements.
- Extensive knowledge of California Labor Laws.
- Advanced skills in MS Office and Outlook.
- Strong organizational approach and ability to prioritize multiple responsibilities.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.