Human Resources Generalist - Sullivan - Wallis Companies

SUMMARY

The Human Resources Generalist is responsible for performing HR-related duties professionally and working closely with senior HR management.  This position carries out these primary responsibilities in the following functional areas and others as required:  manages company benefits, employee relations, monitors and manages salary structure for organization, workman’s compensation and other leaves and our car lease program.  Assist with all internal and external HR related matters, participate in developing organizational guidelines and procedures, coordinate employee development plans and performance management, utilize HRIS for process improvement, assist with budget monitoring and payroll, keep up to date with latest HR trends and best practices, and assist the HR Manager as needed.  The position also acts as a key resource for employees and managers. 

RESPONSIBILITIES BY COMPETENCY: (* denotes an essential function of the position)

Business Results

*Ensure accurate data is entered into HRIS to ensure prompt, accurate reporting and responses to inquiries

*Answer questions regarding human resources programs, offerings, policies, and procedures

*Act as resource to managers with employee issues to ensure compliance with company policy and regulations

Manage the compensation program, communicate increases and ensure accurate entry of raises, updates and maintain employee files regarding the tracking of raises and revise compensation practices as necessary

*Monitor the performance management program and revise as necessary

Assist with company benefits for all employee benefit programs, change reporting and approving invoices for payment

*Administer worker’s compensation claims including accurate and timely filing; facilitating communication; track appointments, and document appropriately

*Administer and maintain FMLA records, as well as all other leaves

*Maintain regular attendance and follow designated safety practices

Support HR Manager in resolving employee issues as needed

Assist with development of plan for company’s wellness initiatives and ensure initiatives are executed

Perform other duties not listed as required

Be a backup for the payroll process as needed

Communication

*Keep the HR Manager informed about any customer concerns or problems

*Communicate effectively Human Resource/Payroll related practices, policies, and procedures to the organization

*Communicate in a professional, effective and appropriate manner with internal and external customers

Support key employee communication strategies regarding company benefits

*Develop and implement effective communication and education plans related to assigned areas of responsibility, including but not limited to benefits, compensation, worker’s compensation, leaves of absences, wellness etc.

*Maintain designated portions of HRIS, including reports, and data entry

*Communicate effectively with supervisors, employees, claims adjusters, medical providers, and others involved in the worker’s compensation claims process

Establish effective communication with various vendors to ensure satisfaction with programs and practices

Customer Service Orientation

*Ensure timely action to internal and external customer inquiries and needs

*Assist customers with questions regarding human resources programs, offerings, policies, and procedures

*Seek feedback and listen to expectations of customers

*Maintain and develop relationships with supervisors, employees, and members of management

Complete site and/or customer visits as required

Assess alternatives for existing leave programs offered and recommend changes that may make leave programs more competitive

Develop new and improved practices and procedures to provide more value-added services to customers

Developing Talent

Coach management group on established policies and procedures as it relates to compensation, performance management, leaves, etc.

*Attend training to further enhance professional development, understanding of company goals and strategy and complete training as required to meet regulatory compliance and company guidelines

*Coach employees on existing policies and procedures

*Cross train other team members in area of responsibility and cross train in other areas within the department to ensure adequate resources are available for customers

Work as a team member to help improve individual, department, and organizational productivity

Technical Expertise
*Ensure compliance with federal, state, and local regulations concerning employment including but not limited to ADA, FMLA, EEO, ERISA, FLSA and OSHA within area of responsibility

Maintain and update salary grades, compensation structure, policies/procedures, and all other aspects of base and bonus compensation

Provide support with job descriptions

Complete all required OSHA reporting, ensuring accuracy and timeliness

*Monitor HIPAA privacy compliance

*Maintain metrics related to areas of responsibility, including but not limited to leave of absences, worker’s compensation, wellness, etc.

*Develop and maintain job procedures for areas of responsibility

*Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately

SUPERVISORY RESPONSIBILITIES

This position may or may not have direct reports based on responsibilities and scope of role.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(* denotes an essential qualification of the position)

Education:                               Required:  Bachelor’s Degree in Human Resources or related field

Preferred: Masters’ Degree

Experience:                            Required: At least 4+ years in progressively responsible experience in human resources managing benefits, compensation, leaves, worker’s compensation, HRIS, and payroll.

Certificates, Licenses

and/or Registrations:            SHRM-CP/SCP or PHR/SPHR preferred

Language Skills:                    *Ability to read, write, speak, and understand English in a manner that is

sufficient for effective communication with groups of managers, clients, customers and the general public 

Skills and Abilities:                (May be representative but not all-inclusive of those commonly associated with the position) 

                                                 Ability to use judgment in the analysis of facts and circumstances surrounding individual problems and transactions and in the determination of actions to be taken within the limits of standard or accepted practice.  *Ability to apply analytical and interpretive skills to problem solve.  *Ability to use discretion with confidential information. *Organizational skills in a fast paced and ever changing environment

Technology, Tools,

And Equipment:                    *Computer, *Microsoft Office, *Internet, HRIS, *Copier/fax/printer, *telephone

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees.  Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  This job description does not establish a contract for employment.

INDHRG