Human Resources / Payroll Coordinator - The Terrace

Human Resources Representative / HR Coordinator & Payroll Clerk: 

• Start Date:  ASAP, we have a new employee orientation class starting soon
• Schedule:  Days, with schedule fluctuations and weekend rotations as warranted by the center
• Salary:  This is an entry level position and our salary reflects that.  $49,000-$57,000 depending on experience and credentials
• This is a full time on-site position; we do not offer remote or a hybrid working schedule. 

You’re not just your job title.  Your role here extends far beyond your job description.  You are a friend and family member to each resident.  You know their name and their story.  You are providing compassion and companionship to those in our care.  This family aspect is what sets us apart from other health care sectors. 

When someone becomes a patient here, each of us becomes their partner on their journey to healthy living. No matter the illness, injury or limitation.

Join us and make a connection of your own.  Join us and make a difference in someone’s life.

A little more about our center:

The Terrace is a classic nursing home with a heavy emphasis on the long-term memory care resident and a small, but growing, short-term rehab unit.  This close-knit team is welcoming and always willing to jump in to help out when you need it.  What makes us unique: 

• Highly ranked Quality Measures – this means we provide excellent clinical care!
• We have a large memory care population and they are eager to tell you their stories.
• Our employees voted us one of Chicago's "Great Place to Work" locations.

What you will do in this role:   In our medical facility, the Human Resources Representative will be an integral part of the leadership team.  You will be overseeing the bi-weekly payroll process, onboarding & orientation of all new staff, benefit enrollment, personnel record management and recruitment of the hourly entry level staff.  While this is primarily an administrative role, you may eventually be involved with employee retention & recognition programs along the way.  Come join us; it’s a busy day here!

• We are seeking candidates with prior entry level experience as either an HR/Payroll Clerk or HR Coordinator or Human Resources Assistant.  This role is not an Human Resources Manager role; it is one step above entry level. 

A sample list of the daily duties:

• Payroll: Responsible for monitoring and processing facility payroll, including generating and editing daily punch detail reports; entering any special shift bonus’, sick, vacation, and holiday hours; processing any changes (New Hires or Separations), union payroll/dues …
• Answering general benefit & policy questions
• Enters and trains new employees into the payroll and time clock system
• Maintains I-9 forms and other required State (IDPH) & Federal (DOL) documents
• Maintains employee personnel files, and conduct quarterly audits on each file for Federal and State required materials
• Posts hourly positions in ATS, schedules interviews and on-boards all new employees
• Completes reference checks, background checks and verifies licenses for our healthcare providers  
• Coordinates Worker's Comp & Unemployment filings with our vendors ...

What’s in it for you: 

• Your opinion matters here – our administrator will ask for your input
• High expectations, but a manageable workload
• Employee recognition programs
• Support from 2 regional HR Managers
• Private office

Human Resources Representative: officially we title this job a “Crew Chief”, but in other centers it may be called an HR Rep, HR Generalist or Assistant, Payroll Clerk or perhaps even a HR Specialist.  This is not a mangers role, but you will be inertwined with the leadership team.

What we need from you:

• Education: Associates or Bachelor Degree or Technical Degree in HR is preferred
• SHRM Certifications will be considered in lieu of education
• Prior experience working in a skilled nursing / healthcare facility highly is desired
• Experience with payroll processing is a must
• Prior experience with entry level HR administrative duties (onboarding paperwork, state license regulations, DL requirements...)
• We follow the CMS & IDPH rules for the Covid-19 vaccine.  You should be fully vaccinated or you will be required to submit an exemption.  Details will be discussed during your interview.  

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply. 

Note: This overview/Ad is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.  More information will be disclosed during your interview and on the formal Job Description.

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This center is managed by TRANSITIONAL CARE MANAGEMENT.  We currently provide comprehensive management services to several inpatient healthcare centers throughout Northern IL & the Chicagoland area. These settings include Long-term Care Skilled Nursing (SNFs), Short-term Care Rehabilitation, Intermediate Care (ICFs), and Behavioral Health Service (SMHRFs) centers. 

Each center is unique; offering you a variety of long-term career opportunities.