Human Resources Specialist - Rutgers The State University

New Brunswick, NJ

About the Job

Position Details

Position Information

Recruitment/Posting Title	Human Resources Specialist
Job Category	Staff & Executive - Administrative & Support
Department	SAS - Dean's Office
Overview	The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Human Resources Specialist for the School of Arts and Sciences. Reporting to HR Manager, the Human Resources Specialist has responsibility for administering the human resources and academic personnel policies effecting SAS employees (including staff, faculty, student workers, and hourly employees).The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.Among the key duties of this position are the following: Provides HR and Academic services related to SAS including but not limited to create and maintain confidential electronic personnel records and databases. Develops, conducts and monitors processes of recruitment, hire, orientation, and discipline in concert with various departments and units within SAS and the University. Assists with all aspects of the annual salary increment and compensation processes for SAS faculty and staff. Ensures compliance with relevant aspects of faculty and staff contractual agreements and university policies. Recommends, delivers and monitors employee development programs aligned with SAS and university mission and strategic goals. Conducts periodic and as-needed staff administrative support position classification and review. Assesses and conducts employee development. Provides guidance for and ensure completion of performance management and evaluation of relevant staff. Collaborates with the Assistant Director and/or the Human Resources Manager to identify critical staff support organizational needs. Collaborates with the Assistant Director and/or the Human Resources Manager to review existing policies and procedures and recommend policies and procedures as needed. Gathers data (including confidential and sensitive), generate reports, analyze data and prepare reports, ongoing data review to ensure data integrity, and establish effective and efficient procedures and practices to ensure data requirements are met with valid data. Prepares and distributes documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices. Two year or more years of experience in a human resources related position performing employment related duties
Certifications/Licenses	Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Strong interpersonal communication, analytical, computer and organization skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressured, confidential office. Working knowledge of Microsoft Office (especially Excel). Ability to clearly communicate information to a wide variety of audiences. Possess strong written and oral communication skills.
Preferred Qualifications	Prior human resources experience or administrative experience in an institution of higher education.
Equipment Utilized	Microsoft Office, PeopleSoft, ROCS, FCP/SCP/P4P systems, Zoom, DocuSign, RU Marketplace, Guardian I-9 system, Tableau, Qualtrics, SAS systems/databases/listservs.
Physical Demands and Work Environment	Lifting up to 15 pounds. Travel to all Rutgers University New Brunswick campuses. May require occasional work evenings and weekends.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST2402
Posting Open Date	10/10/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Source : Rutgers The State University

Human Resources Specialist - Rutgers The State University

New Brunswick, NJ

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