Human Resources Specialist - Toyoda Gosei Texas

JOB DESCRIPTION

Summary/Objective
We are adding a skilled, talented, outgoing, and service-oriented human resources specialist to handle and provide support to the incredible Team Members who make up Toyoda Gosei and to add value to the already outstanding human resources team as they manage various HR employee programs within the organization.

Essential Functions

Benefits Administration

1. Calculates and provides staff with annual fringe benefit allowance; reviews enrollment forms for accuracy and coordinates enrollment with third-party administrator.
2. Ensures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments.
3. Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs.

Human Resources Responsibilities

1. Maintains personnel files in compliance with applicable legal requirements.
2. Keeps employee records up-to-date by processing employee status changes in timely fashion.
3. Maintains listing of approved foundation positions along with assigned salary grade levels.
4. Processes personnel action forms and ensures proper approvals; disseminates approved forms.
5. Maintains budget spreadsheet that includes salaries, payroll taxes and fringe allowances.
6. Prepares paperwork required to place employees on payroll and establishes personnel file.
7. Assists in hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks.
8. Maintains the employee handbook with updated resolutions and other pertinent information, as needed.

Payroll Administration

1. Data Entry and Accuracy: Input and maintain employee information in ADP, including personal details, tax withholdings, and benefits, ensuring all data is accurate and up-to-date to prevent payroll discrepancies.

2. Payroll Processing: Execute payroll runs on a scheduled basis, verify that hours worked, overtime, and any adjustments are correctly entered, and resolve any issues that arise during the payroll process.

3. Compliance and Reporting: Ensure payroll processing complies with federal, state, and local regulations, and generate necessary reports for audits, tax filings, and internal reviews to maintain legal and regulatory compliance.

4. Issue Resolution: Address and resolve payroll-related issues or discrepancies reported by employees, such as incorrect paychecks or benefit deductions, and coordinate with ADP support as needed to resolve complex problems.

Competencies

1. Human Resources.
2. Communications proficiency.
3. Project Management (with full support).
4. Internal Customer/External Client Focus.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 15 pounds.

Required Education and Experience

1. High school diploma or equivalent with some college or technical school course work and minimum of three years of job-related experience, preferably in a human resource department; technical experience, including responsibility for maintaining computer systems; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.

Preferred Education and Experience

1. Bachelor Degree.

Additional Eligibility Qualifications

1. Extensive knowledge of computer software (Windows and Microsoft Office), computer hardware and computer servers.
2. Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
3. High level of interpersonal skills to handle sensitive and confidential situations and documentation.
4. Knowledge of office administration procedures.
5. Ability to operate most standard office equipment.
6. Attention to detail in composing, typing and proofing materials; establishing priorities; and meeting deadlines.
7. Good to excellent spelling, grammar and written communication skills.
8. Excellent telephone and verbal communication skills.
9. Ability to maintain a high level of confidentiality.

Other Duties

1. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Toyoda Gosei Texas LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. We are dedicated to providing equal opportunities and a welcoming workplace for all individuals.