HVAC Office Administrator - The Contractor Consultants

Join Our Team as an HVAC Office Administrator at ML Mettler Corp!

Job Title: HVAC Office Administrator

Company Name: ML Mettler Corp

Salary: $33.00 - $55.00 per hour depending on experience

Full Job Description

ML Mettler Corp is seeking a dedicated and detail-oriented HVAC Office Administrator to manage the administrative operations of our HVAC services. This role will initially start as a part-time position (3-4 days a week) with the potential to transition into full-time based on performance and business needs. The ideal candidate will have a strong background in the HVAC industry, proficiency in QuickBooks for financial tasks, and excellent organizational skills. A CPA license is a plus and will be highly valued in this role.

Who we are: 

ML Mettler Corp, established in 1944 by George Mettler, is a prominent commercial and residential HVAC company based in northern New Jersey. With over 75 years of experience, the company has evolved from a family operation specializing in refrigeration to a renowned provider of heating and cooling solutions. ML Mettler Corp is committed to educating customers about the importance of equipment maintenance and energy-efficient solutions, offering comprehensive services, including design, installation, maintenance, and repair of HVAC systems. The company's mission is to deliver outstanding service and high-quality solutions tailored to meet the diverse needs of their clients throughout New Jersey.

• Accounting & Bookkeeping: Manage day-to-day financial tasks using QuickBooks, including invoicing, processing payments, and tracking expenses.
• Administrative Support: Perform filing, maintain office records, and manage correspondence to ensure efficient office operations.
• HVAC Coordination: Assist in coordinating HVAC service appointments, managing technician schedules, and ensuring smooth communication between the office and field teams.
• Customer Service: Handle customer inquiries, provide job updates, and ensure a positive customer experience.
• Documentation & Reporting: Prepare financial reports and maintain accurate records of all transactions, including job orders, billing, and employee records.

• Proven experience in office administration with a background in the HVAC industry (essential).
• Proficient in QuickBooks for managing accounting tasks and generating financial reports.
• A CPA license is a plus.
• Strong organizational skills, with the ability to multitask and handle multiple priorities.
• Excellent communication skills, both written and verbal, to interact with clients and staff.
• Detail-oriented with the ability to maintain accurate records and ensure compliance with company procedures.

• Health Insurance Options
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
• Paid Time Off
  • Holidays
  • Vacation
  • Sick Day    
• Career Growth Opportunities

• Part-time, with the ability to start at 3-4 days per week and transition into full-time.
• 8-hour shift, Monday to Friday.

• North Bergen, NJ and surrounding areas