HVAC Purchasing Agent at Premier Mechanical Inc

Overview

We are looking for a reliable and strategic Purchasing Agent to join our growing team. You will manage procurement activities, negotiate with suppliers, and ensure the prompt delivery of quality products and services. Your skills in sourcing strategies and cost reduction will be vital for our success and competitiveness as an organization. If you have a talent for negotiation and a desire to improve purchasing processes, we encourage you to apply and join our journey of excellence. As a Purchasing Agent, you will handle material orders and deliveries from the field using our inventory and local suppliers. You will also match and post a large number of vendor POs and work orders daily in our procurement program. You will be responsible for enhancing and overseeing purchasing and inventory systems. You will receive procurement requests from end users every day, fill orders from inventory or supply houses, negotiate supply prices, issue P.O.s, and make sure all material is available before production in the warehouse or field.

This is an in-person role with no remote work. Applicants must be authorized to work in the United States.

Principal Responsibilities: Typical responsibilities include, but are not limited to, the following:

·        Get several quotes and negotiate for the best price and service guarantees for materials.

·        Work with accounts payable on resolving purchase order and invoice discrepancies.

·        Verify and complete three-way matching of vendor invoices, receipts, and purchase orders.

·        Assess vendors and find new suppliers if needed, including creating a preferred mechanical vendor list.

·        Maintain and enforce purchasing policies.

·        Review bids, award contracts, and issue purchase orders.

·        Set up account/credit and terms.

·        Create a matrix of standard lead times for stock materials.

·        Communicate with vendors about order status and delivery dates.

·        Ensure supplies are in stock for production.

·        Contact and resolve issues with vendors, including returned goods.

·        Update inventory usage and receipts daily.

·        Manage an inventory system for maintenance items.

·        Prepare month-end inventory by the fifth working day of the month.

·        Predict future purchasing needs and costs.

·        Enter daily purchase orders into procurement software, communicate and resolve differences with PMs (Project Management).

·        Send a detailed spending report every two weeks to the Controller.

·        Send a projected inventory order for the upcoming month.

·        Make sure tax-exempt customers are not charged sales tax.

·        Help with special projects as they arise.

·        Work with shipping and receiving to arrange deliveries of received orders.

·        Cycle count inventory based on need level.

·        Provide and maintain a safe and clean work environment.

·        Perform other tasks and responsibilities as needed for efficient department operations.

·        Evaluate and choose vendors based on price, quality, service, support, and availability.

·        Negotiate contracts and pricing with suppliers for the best terms.

·        Develop and maintain relationships with suppliers and vendors for reliable and timely supply.

·        Process purchase orders and ensure correct documentation, including specifications, price, quantity, and delivery schedules.

·        Monitor and manage inventory levels to ensure availability of materials and products.

·        Coordinate with internal departments to forecast demand and schedule deliveries.

·        Review and analyze market trends to identify new suppliers and products and to forecast future price movements.

·        Conduct regular supplier performance evaluations to ensure quality and service standards.

·        Ensure compliance with purchasing policies and procedures and relevant laws and regulations.

·        Troubleshoot and resolve issues related to supply shortages, delivery delays, and quality discrepancies.

·        Develop and implement cost-saving initiatives and strategies to improve efficiency and reduce purchasing expenses.

·        Attend trade shows, conferences, and industry events to stay informed about new products and market conditions.

·        Maintain accurate and organized records of purchasing activities, including supplier information, contracts, and purchase orders.

·        A degree in Business, Supply Chain Management, or a related field

·        Previous experience as a Purchasing Agent, Purchasing Officer, or a similar role.

·        In-depth knowledge of sourcing and procurement methods

·        Familiarity with purchasing software and databases

·        Outstanding initiative and interpersonal communication skills

·        Excellent communication skills, listening skills, and ability to understand business and/or client needs

·        Ability to use judgment and discretion and to set priorities and handle competing demands while working autonomously.

·        Display a reliable, responsive, and positive work attitude with the highest level of integrity.

·        Proficiency in supply chain and inventory management systems

·        Awareness of market research, data analysis, and purchasing best practices

·        Excellent negotiation skills and the ability to obtain favorable terms.

·        Strong analytical skills with the ability to create financial reports and conduct cost analyses.

·        Skillful in Microsoft Office Suite, especially Excel

·        Strong organizational skills and attention to detail

·        Ability to manage multiple tasks and prioritize effectively.

·        Good communication and interpersonal skills

·        Solid understanding of supply chain and inventory management systems

·        Knowledge of relevant laws and rules related to purchasing and procurement.

·        Skilled at building relationships with suppliers and vendors

·        CIPS, CPIM, or similar certification preferred.

·        Ability to work independently and as part of a team in a fast-paced and challenging environment.

Compensation details: 55000-80000 Yearly Salary

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