Hybrid Executive Assistant to CEO at Fortune 500 Company - C-Suite Assistants

A national Fortune 500 company is looking for an Executive Assistant to support the new CEO of a key business unit. The role is hybrid-3 days in office, 2 days remote (plus remote when the CEO is traveling. The unit is fast-paced, positive and has a collaborative team environment. The office is near Penn Station. Company headquarters are in the Midwest. The business unit has 1600 employees. The parent company has 350,000 employees.

About the Job:

¨Vet and prioritize the CEO’s emails

¨Effectively communicate with C-suite executives, their executive assistants and colleagues while building effective relationships and operating as a team player

¨Manage the CEO’s calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively

¨Be a workflow manager by knowing when deliverables are due and deadlines are met

¨Proactively reach out to colleagues across the organization to obtain necessary information and materials

¨Plan onsite and offsite meetings with internal and external stakeholders, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc.

¨Handle sensitive and confidential information with the utmost of discretion

¨Answer incoming requests for information; build knowledge base to be able to share answers or make the appropriate connections elsewhere

¨Prepare and edit correspondence, reports, and presentations and other documents

¨Handle confidential and sensitive information with discretion

¨Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨Maintain an ever-changing calendar

¨Schedule internal and external meetings

¨Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and prepare detailed travel itineraries

¨Process expense reports

¨Assist in addressing general policy and procedure issues

¨Provide occasional support to other members of the executive team as needed

¨Some Off-hour availability required

About You:

¨Minimum of 7 years of experience in a related support position

¨Experience at a Fortune 500 firm a plus (or large scale national or global firm)

¨BA/BS from a college or university a plus

¨Background in financial services a plus

¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨Dynamic and proactive comfortable in a fast-paced environment.

¨Polished, professional demeanor

¨Proactive go-getter; no task is too big or too small

¨Outstanding communication skills

Salary plus Overtime, Benefits (medical, dental, vision), PTO, 401k match,

Hours: 9-6