HYBRID - Sr. Executive Assistant - Platinum Resource Group
Newport Beach, CA 92660
About the Job
Sr. Executive Assistant
Location; Newport Beach, CA (Hybrid)
JOB DESCRIPTION
The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.
- Calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
- Coordinate conference / meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings.
- Ad-hoc administrative projects and general administrative support.
- Use Concur to arrange and maintain travel plans and itineraries.
- Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work.
- Processing invoices from external parties.
- Screening and handling of telephone calls.
QUALIFICATIONS
- 5+ years administrative experience supporting senior level executives and general administrative support.
- Proficiency in Microsoft Office 365 applications (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
- Approachable, professional and self-motivated individual with a positive and can-do attitude.
- Ability to make independent decisions regarding planning, organizing and scheduling work.
- Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly.
- Excellent problem solving and administrative skills to handle a wide variety of complex situations.
- Ability to resolve conflicts involving specific administrative responsibilities.
- Must be extremely detailed-oriented and use sound judgment.
- Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills.
- Ability to maintain a calm and diplomatic manner.
- Must be able to work occasional overtime as required.
Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles, and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.