IMC - Administrative Assistant - ProMed Staffing Resources

Job Summary:
-Reports to Chief Executive Officer/Designee and assists in all administrative functions and coordinates activities and information of the department. In some cases, may oversee work of other clerical employees.
Duties and Responsibilities:
-Plan, schedule and organize daily activities for Department Head and less experienced clerical staff if applicable.
-Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction.
-Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions.
-Prepare department statistics for various areas such as employee and patient incidents and assist in preparing reports.
-Coordinate and schedule all meetings and appointments.
-Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs. Ensure supplies levels are maintained.
-Function as a liaison between the supervisor and other hospital staff.
-Maintain confidential records for the department and staff.
-Handle correspondence, including typing letters and reports.
-Answer phones and routing calls to the appropriate recipient.
-Prepare meeting minutes agendas and takes meeting minutes.
-Coordinates logistics for meetings including room set-up and catering.
-Carry out administrative duties such as filing, typing, copying, binding and scanning.
-Perform other duties as assigned.

Required Skills & Experience:
-Ability to communicate in English, both verbally and in writing.
-Microsoft Office Suite literacy.
-Good interpersonal skills.
-Able to multi-task and is organized.
-Proficiency in Word, Excel, PowerPoint.
-Ability to type 50 words/minute.
Preferred Skills & Experience:
-N/A