Indirect Sourcing Specialist - PetroChoice

Overview

We are an industrial distribution and manufacturing company located in the Philadelphia metro area seeking an Indirect Sourcing Specialist for work in our company headquarters. Indirect Sourcing is the process of procuring all the goods and services our company requires to run internally, such as office and warehouse supplies, uniforms, and travel and entertainment services. Indirect Sourcing does not contribute to the production of our company’s goods and services that we offer for sale to our “external” customers, but rather manages the flow of “internal” company consumption of good and services supporting the day-to-day operations of our business.  As a direct report to the SVP Strategic Sourcing and General Counsel, the Indirect Sourcing Specialist will be responsible for developing, executing, and administering all indirect strategic sourcing strategies and processes. Utilizing an analytically based approach, the Indirect Sourcing Specialist will be involved in the RFX process, contract management, vendor management and internal stakeholder compliance to ensure best in class pricing, quality, service from our vendors and internal adherence to purchasing processes in support of manufacturing and distribution.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. The Company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.   All work is to be completed with minimum supervision and in accordance with Company standards.  Other duties may be assigned.

Responsibilities:

• Assist with all aspects of strategic procurement of “indirect” goods and services consumed by the business, including strategy, research, analytics, negotiations, tool development and process implementation.
• Develop and implement efficiencies, standardized tools, practices, and procedures shortening quotation, RFP and decision making and evaluation timeframes on all internal goods and service purchases.
• Build strong relationships internally with other PetroChoice associates and externally with current and future PetroChoice vendors, fostering collaboration and teamwork.
• Analyzes data to identify trends and opportunities and provides recommendations to management.
• Source and onboard new suppliers to serve dynamic marketplace with rapidly evolving business needs.
• Drive internal strategy adherence and alignment on field purchases with designated preferred suppliers.
• Participate and monitor technical meetings with suppliers, keeping up to date with trends and projects in progress, always connecting the technology strategy to the commercial one.
• Coordinate with Operations, IT and Marketing to review buying strategies and source points to help optimize our indirect purchases.
• Establish key performance indicators, target objectives, and improvement initiatives to meet sourcing objectives. Responsible for the metric reporting, analysis, consolidation, and publication for aforementioned metrics.
• Perform administrative activities associated with the effective management of suppliers, including building and refreshing supplier scorecards.
• Maintaining procurement policies and review on a regular basis to ensure relevance and conformance with best practices and compliance with internal policies. Ensure process documents are complete, current, communicated and stored appropriately.

Qualifications

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

Bachelor's degree (B.A.) from four-year College or university with 3+ years related experience in Strategic Sourcing, Procurement, and/or Supply Chain Management (preferably wholesale distribution); business administration or equivalent combination of education and experience.

Professional Experience:

Proven ability to design and execute sourcing activities

Strong analytical mindset and critical thinking skills

Strong negotiation and interpersonal skills

Strong written and oral communication skills

COMPETENCY:

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
• Interpersonal - focuses on solving conflict, not blaming; keeps emotions under control; remains open to others' ideas and tries new things.
• Team Work - contributes to a positive team spirit; able to work cross functional to achieve team success; recognizes accomplishments of other team members.
• Ethics - treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Change Management - develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.
• Quality Management - looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Cost Consciousness - develops and implements cost saving measures.
• Strategic Thinking - develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

MATHEMATIC ABILITY:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:

To perform this job successfully, an individual should have working knowledge of Word Processing software; Spreadsheet software, Inventory software and experience working in an enterprise wide system. Experience working in an ERP environment is desirable.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually moderate.

EOE