Information Technology - Project Coordinator: I (Junior) at Apex Systems
Doral, FL 33222
About the Job
Job#: 2049595
Job Description:
Fully remote
No travel
Contract but could change to contract to hire
The Creative Services team is seeking a detail-oriented Project Coordinator to help manage our fast-growing pipelines
This role is critical in ensuring the smooth operation of our projects, from initial submission to final delivery
The ideal candidate will have a background in project management, excellent communication skills, and the ability to work effectively with both clients and internal teams.
Primary Responsibilities
Coordinate project submission and document ingestion with client, organizing and reviewing files to identify missing assets, and requesting additional materials as needed
Oversee project hand-off to our 3D vendor partners, serving as liaison between vendor and client as needed
Submit 3D product asset build requests, leveraging inventory and monitoring SLA completion
Track and respond to client feedback, ensuring timely, comprehensive, and professional responses within SLA
Identify any potential bottlenecks and respond proactively
Monitor and track progress across projects to ensure timely delivery and exceptional quality
Conduct client trainings to get new builders acclimated with our internal builder portal
Review project plans and submission checklist to determine project scope and document in pipeline report
Flex Responsibilities
Perform quality control on digital models prepared by 3D artist to ensure adherence to project requirements and quality standards
Work closely with project managers to support throughput at target volumes, assisting with various pipeline tasks from intake to final delivery of rendered assets and virtual tours
Bachelor's Degree
Familiarity with architectural plans and specifications, and the ability to read such documents (Cad drawings, specifications, etc), with the purpose of translating them into 3D modeling and texturing requirements
Experience liaising with clients, tracking and responding to feedback, and translating that feedback into action
Ability to coordinate work with remote teams asynchronously, and in different time zones
Tech savvy, proficiency in the Microsoft suite
Excellent written communication skills
Natural ability to collaborate with teams across the organization and thrives in a dynamic, performance oriented, fast paced environment
30-40 hours
No overtime allowed without approval
Applicant availability would be M-F during business hours if possible but flexible depending on schedule and right candidate
No weekend hours are required
LinkedIn Link requested with resume
EEO Employer
Apex Systems is an equal opportunity employer
We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law
Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe
When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning
We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package
Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico
Information Technology - Project Coordinator: I (Junior)
Job Description:
Fully remote
No travel
Contract but could change to contract to hire
The Creative Services team is seeking a detail-oriented Project Coordinator to help manage our fast-growing pipelines
This role is critical in ensuring the smooth operation of our projects, from initial submission to final delivery
The ideal candidate will have a background in project management, excellent communication skills, and the ability to work effectively with both clients and internal teams.
Primary Responsibilities
Coordinate project submission and document ingestion with client, organizing and reviewing files to identify missing assets, and requesting additional materials as needed
Oversee project hand-off to our 3D vendor partners, serving as liaison between vendor and client as needed
Submit 3D product asset build requests, leveraging inventory and monitoring SLA completion
Track and respond to client feedback, ensuring timely, comprehensive, and professional responses within SLA
Identify any potential bottlenecks and respond proactively
Monitor and track progress across projects to ensure timely delivery and exceptional quality
Conduct client trainings to get new builders acclimated with our internal builder portal
Review project plans and submission checklist to determine project scope and document in pipeline report
Flex Responsibilities
Perform quality control on digital models prepared by 3D artist to ensure adherence to project requirements and quality standards
Work closely with project managers to support throughput at target volumes, assisting with various pipeline tasks from intake to final delivery of rendered assets and virtual tours
Bachelor's Degree
Familiarity with architectural plans and specifications, and the ability to read such documents (Cad drawings, specifications, etc), with the purpose of translating them into 3D modeling and texturing requirements
Experience liaising with clients, tracking and responding to feedback, and translating that feedback into action
Ability to coordinate work with remote teams asynchronously, and in different time zones
Tech savvy, proficiency in the Microsoft suite
Excellent written communication skills
Natural ability to collaborate with teams across the organization and thrives in a dynamic, performance oriented, fast paced environment
30-40 hours
No overtime allowed without approval
Applicant availability would be M-F during business hours if possible but flexible depending on schedule and right candidate
No weekend hours are required
LinkedIn Link requested with resume
EEO Employer
Apex Systems is an equal opportunity employer
We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law
Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe
When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning
We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package
Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico
Information Technology - Project Coordinator: I (Junior)
