*Maple Counseling Center requires in-person and partial days in office as assigned by the supervisor.

About Us

Maple Counseling is a non-profit 501(c)(3) organization and our mission is to provide low-cost comprehensive mental health services to individuals of all ages, couples, and families, and to provide training for graduate and postgraduate students who are working towards licensure in the mental health field.

Since its inception in 1972, we have helped over 300,000 people of all ages - from infants to the advanced elderly - to receive critical mental health services, expanding to support people of all ages and all areas throughout Los Angeles County. Now, via tele-health, our services are available to anyone in the state of California.

Position Summary

Maple Counseling is seeking an Institutional Giving Specialist with experience working in non-profit fund development and a proven ability in drafting grants and data coordination. The Institutional Giving Specialist is a key member of the development team at Maple Counseling, dedicated to advancing the mission of providing accessible mental health services. This role focuses on securing funding from foundations, corporations, government agencies, and other institutional donors. The incumbent is responsible for researching, drafting, and submitting grant proposals, as well as preparing reports and maintaining strong relationships with funders to support the organization's strategic goals and programs. Maple Counseling fosters a culture of continuous learning and supports the professional development of its staff, making this an ideal position for someone eager to advance their career.

Essential Tasks

These are core functions of the job. Additional duties may be assigned as needed.

Grant Research & Writing

• Conduct thorough research to identify new grant opportunities from foundations, corporations, and government agencies that align with the organization’s mission and program goals.
• Support Director of Development & External Affairs in monitoring relevant RFPs (Requests for Proposals), grant announcements, and other funding opportunities.
• Write, edit, and submit clear, compelling, and well-researched grant proposals, letters of inquiry, and other funding requests.
• Collaborate with program and finance teams to gather information, develop program narratives, and create accurate budgets for proposals.
• Ensure that all proposals are submitted on time and meet the specific requirements and guidelines of each funder.
• Remain in compliance with all government, foundation and corporate partners.

Data Management & Reporting

• Prepare high-quality narrative and financial reports to funders, demonstrating the impact of funded programs and the effective use of grant funds.
• Maintain consistent communication with grantors, including sending acknowledgment letters and updates on program progress.
• Develop and maintain relationships with funders to foster ongoing support and engagement.
• Maintain a comprehensive calendar of grant deadlines, including proposals, reports, and renewal applications.
• Track the status of submitted proposals, follow up on pending applications, and record outcomes.
• Ensure accurate and up-to-date records of funder interactions and grant details in the organization’s donor database (Salesforce).
• Work with program staff to collect data and evaluate the outcomes and impact of funded programs.
• Assist in analyzing program performance and integrating this information into grant proposals and reports.
• Support program evaluation efforts to ensure that the organization meets grant compliance requirements.
• Create monthly fundraising reports and other database reports as needed and generate donor lists on a regular basis as requested.

Strategic Development Support

• Assist Director of Development & External Affairs in developing fundraising strategies and goals for the organization, including identifying new opportunities for institutional support.
• Participate in team meetings to ensure alignment between program needs and development efforts.
• Stay updated on best practices in grant writing and the broader funding landscape to enhance the organization's funding strategy.

Event Assistance and Preparation

• Support the Director of Development & External Affairs to coordinate essential event logistics, including venue arrangements, catering, decor themes, seating charts, and audio-visual needs, ensuring alignment with the event’s mission and objectives.
• Assist the Director of Development & External Affairs with coordinating all pre-event logistics, including organizing and preparing event materials, ensuring all necessary items are accounted for, and overseeing the loading and transportation of supplies to the venue. Work closely with vendors, volunteers, and staff to confirm all event essentials are ready and on-site according to schedule.
• Provide hands-on support during events to facilitate smooth operations, managing guest check-in, seating, and overall guest experience.
• Provide hands-on support and oversee post-event cleanup and breakdown, ensuring that all materials, decor, and equipment are properly stored or disposed of. Coordinate with staff and vendors to leave the venue in excellent condition, handling any remaining logistical tasks to finalize the event.

Desired Knowledge

• Strong Attention to Detail and commitment to producing error-free proposals and reports, ensuring accuracy in all written and financial documentation.
• Ability to Work Both Independently and as Part of a Collaborative Team, demonstrating initiative while also contributing to team goals and projects.
• Knowledge of Grant Compliance and Reporting Requirements, ensuring adherence to all guidelines and regulations set by funders.
• Knowledge of processing donations and maintaining accurate records in Salesforce.
• Flexibility to Adapt to Changing Priorities and evolving funding landscapes, maintaining focus and productivity under dynamic circumstances.
• Strategic Thinking and Problem-Solving Skills for aligning grant opportunities with organizational needs and identifying creative solutions to funding challenges.
• Experience Building and Maintaining Relationships with Funders, fostering positive interactions to enhance long-term partnerships and funding opportunities.
• Excellent Research Skills to identify potential funding sources and understand the priorities of various grantors.
• Strong Communication and Presentation Abilities, capable of conveying the organization's mission and impact effectively to funders and stakeholders.
• Proficiency in Budget Development and Financial Reporting for grants, with the ability to present complex data in a clear and concise manner.
• Time Management Skills, with the ability to manage multiple deadlines and balance various grant proposals and reporting tasks efficiently.
• Passion for Mental Health Services and Non-Profit Work, with a commitment to supporting the organization's mission and values.

Capabilities & Values

• High achievement orientation; goal-oriented with a strong ownership mentality; willingness to roll up your sleeves and do whatever it takes to achieve goals.
• Agile & strategic thinker who is able to see the big picture as well as map out the details to achieve goals.
• Exceptional interpersonal skills/EQ with the ability to communicate openly, honestly and with humility across all groups; and collaborate to foster positive relationships across all stakeholders.
• Multi-tasker and ruthless prioritizer; you are happiest when you are working on many things at once, yet are able to sort through the important from the unimportant.
• Creates a fun and exciting environmentthat inspires learning and innovation while embracing evaluation that leads to excellence and impact.
• Passion for social impact and driving positive change.

Minimum Qualifications

• Bachelor’s degree in English, Communications, Non-Profit Management, Social Sciences, or a related field.
• Minimum of 2-3 years of grant writing experience, preferably in the non-profit or mental health sector.
• Any combination of skills and experience that demonstrates the ability to perform this job effectively.
• Proven success in securing grants from foundations, corporations, and government sources.
• Exceptional written and verbal communication skills with the ability to craft clear, compelling narratives.
• Strong research and analytical skills for identifying funding opportunities and aligning them with program needs.
• Ability to develop and interpret budgets and financial information for grant proposals.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with donor database systems (Raiser’s Edge & Salesforce).
• Highly organized with the ability to manage multiple deadlines and prioritize tasks effectively.
• Knowledge of mental health services and a passion for supporting community-based mental health programs is a plus.

Job Requirements

• Work independently and as a team member.
• Complete a Live Scan and/or Employment background check.
• Maintain a valid driver’s license with access to reliable transportation.
• Adapt to a fast-paced working environment with multiple deadlines.
• Maintain and improve professional skills and knowledge.
• Establish and maintain cooperative working relationships with agencies and individuals contacted during performance of job duties.
• Be flexible and receptive to suggestions, input and change.
• Operate modern office equipment, including computer, phone, fax, copier, and etc.
• Understand and carry out both oral and written instructions in an independent manner.
• Communicate effectively and tactfully in both oral and written forms.
• Maintain orderly work environment and perform tasks in a prescribed and safe manner.
• Full Covid-19 vaccination required.

Physical Requirements

• Candidate must be able to lift up to 30 pounds.
• Ability to move within the office environment and ability to climb stairs.
• Ability to write by hand and use a keyboard to perform general office functions.
• Ability to communicate continuously by speech and hearing.
• Visual acuity (close, distant, peripheral vision, and the ability to adjust focus and view accurate color perception and objects at near distances) needed for detail work and computer use.
• Ability to sit for extended periods of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



 

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