Interim Accounting Manager - Alliance Resource Group

Job Title: Sales Tax Exemption Consultant
Location: Hybrid, Orange County
Duration: 4+ months, 40+ hours/week
Start Date: November 18th

Job Summary:
We are seeking a Sales Tax Exemption Consultant to manage and ensure compliance with all sales tax exemption certificates. In this hybrid role based in Orange County, the consultant will handle the full spectrum of exemption certificate management while also leading the implementation of a new certificate management software. The project duration is at least 4 months, with the possibility of extension.

Key Responsibilities:

• Certificate Management: Collect and validate sales tax exemption certificates from customers, ensuring completeness and adherence to state-specific regulations.
• Customer Records: Set up and maintain tax-exempt customer records in the accounting system, preventing incorrect tax applications.
• Record Keeping and Storage: Organize and securely store exemption certificates, and conduct regular audits to verify their validity.
• Reporting and Reconciliation: Prepare internal reports for exempt sales, reconcile them with sales records, and ensure accurate reporting for tax returns.
• Expiry and Renewal Tracking: Monitor expiration dates of certificates, notify customers of upcoming expirations, and request renewals to maintain compliance.
• Audit Readiness: Keep documentation up-to-date and prepare necessary records for potential sales tax audits.

Software Implementation Responsibilities:

• Software Sourcing and Selection: Identify and evaluate certificate management software solutions that align with company needs and compliance standards.
• Project Planning and Execution: Create a project plan and oversee all phases of implementation, from initial setup to full integration.
• Data Migration and Integration: Coordinate with internal teams to migrate existing exemption records and integrate the new system with current accounting software.
• Testing, Training, and Support: Lead software testing, provide staff training, and act as the primary point of contact for technical support during the transition.

Qualifications:

• Experience in managing sales tax exemption processes and compliance.
• Proven track record in software implementation and project management.
• Strong knowledge of sales tax regulations and accounting systems.
• Excellent organizational, analytical, and communication skills.

If you’re ready to start on November 18th and have the expertise to drive both compliance and software implementation, apply today!
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