Interim AP Manager - Virtual Company
San Jose, CA 95125
About the Job
Interim Accounts Payable Manager
Our client, a medical technology company, is looking to hire an interim Accounts Payable Manager to join their accounting team. This role will be instrumental in driving and leading change in the Accounts Payable team in their day-to-day global AP operations. Reporting directly to the Corporate Controller, the role focuses on developing processes and control improvements within a newly implemented Coupa system. The ideal candidate is an expert in Coupa and expense reimbursement systems, capable of leading the AP team and driving process improvement initiatives. This position offers a hybrid work environment.
CORE RESPONSIBILITIES:
- Be the Coupa Subject Matter Expert on the team, supporting all Coupa activities, processes, and continuous improvement opportunities post-implementation.
- Act as the strategic and tactical voice of AP in all initiatives with key business partners – Procurement, Sales, Accounting & Finance teams, etc.
- Identify process improvement opportunities and drive/own system enhancements in collaboration with cross-functional teams.
- Establish KPIs for the team and monitor performance against these KPIs.
- Manage vendor payments and employee reimbursements process and own operating cash forecast.
- Monitor both internal and external inquiries related to AP operations and ensure they are addressed accurately and timely by team members.
- Manage high-priority and/or urgent requests.
- Participate in month-end closing activities such as reviewing accruals and key account reconciliations, and have ownership of audit requests. The ERP system is currently QAD, with plans to transition to NetSuite in the next 12-18 months.
WHAT YOU’LL NEED:
- 7+ years of relevant experience with 2+ years in a leadership/team management role for AP.
- Experience with Coupa and expense reimbursement systems.
- Strong and in-depth understanding of end-to-end accounts payable processes.
- Strong leadership and time management skills, with the ability to multi-task and prioritize tasks in a fast-paced environment.
- Strong analytical, reporting, and problem-solving skills, with the ability to deliver under high pressure and manage complexities.
- Excellent oral and written communication skills, detail-oriented with a big-picture mindset.
- Experience with vendor portal and account reconciliation process rollouts.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure: $50 - $70 per hour.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.