International Baccalaureate Assistant - Clerical Test Required - Westwood High - Mesa Public Schools

International Baccalaureate Assistant

Clerical Test Required at Time of Application

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

OVERVIEW:

To provide administrative and clerical support for the International Baccalaureate Program.

QUALIFICATIONS:

• High School education or equivalent required
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc); district based database system; knowledge of standard office equipment 
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Must enjoy working with high school students, teachers and parents
• Ability to respond to inquiries in a tactful, diplomatic and courteous manner
• Ability to communicate effectively (verbal and written); compose correspondence; accurate record keeping; maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision

DUTIES AND RESPONSIBILITIES:

• Perform secretarial duties (i.e. typing, filing, recordkeeping, composing correspondence, scheduling appointments, etc) to support the International Baccalaureate Program (IB)
• Respond to inquiries from students, parents, district personnel and general public to convey IB program information, school and/or district policies and procedures, etc
• Establish and maintain IB student records from a variety of sources to ensure accuracy and compliance for the IB program
• Establish IBNET (computerized student records); assist IB coordinator in designing, maintaining and updating all aspects of electronic recordkeeping
• Coordinate the secure and confidential handling (i.e. receiving, distributing, shipping, etc) of all IB test materials  
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc
• Process various documents and materials (i.e. purchase orders, schedule changes, etc) to disseminate information to the appropriate parties
• Coordinate with all IB teachers to ensure resource needs are met according to ‘Vade Mecum’ guidelines 
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
• Establish and maintain IB library and bulletin board to provide updated materials and resources
• Attend assigned meetings to provide recordkeeping and to continue to grow in fundamental knowledge of IB program
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities 

SUPERVISION

Coordinator, International Baccalaureate Program

Clerical test administered on line: 

Once you submit your application, a link to our on-line test will be emailed to you.

Testing takes approximately 35 minutes. (Data Entry test -10 minutes)

Clerical Test required for this position:

Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.