Inventory & Procurement Specialist - Kastle Systems

Overview:

Join the leader in providing smarter solutions for a safer world.

 

The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. 

 

The Inventory and Procurement Specialist accurately purchases, receives, stores, and issues materials, equipment, and other items to/from the local stock room in accordance with established process and procedures to ensure effective allocation and tracking of inventory and reordering to ensure that stocked items are properly available when needed. This position timely and accurately records purchase and receiving information in the accounting system per established procedure and produces and compiles stock reports.

 

Pay Range - $28 - $31 / HR DOE

 

Responsibilities:

• Reviews email immediately upon reporting to assigned shift. Prints a copy of all orders & requests received and confirms that the order request for the day has been completed correctly.
• Prepares & sends POs to vendors & subcontractors and processes their invoices for payment.
• Add labor hours & parts to installation and service projects and closes them for reconciliation/billing.
• Coordinates service for the company vans and registration renewals.
• Delivers parts to job sites as needed.
• Receives and counts received items, verifies received amounts to purchase orders, and records data per established procedure. Packs and unpacks items to be stocked on shelves in stockrooms. Warehouses, or storage yards.
• Distributes supplies, materials, parts and equipment based on incoming requests and orders. Pre-kits parts for future installations.
• Initiates orders to replenish supply inventory used and follows up with vendors to ensure timely delivery of items.
• Verifies inventory computations by comparing them to physical counts of stock, and investigates discrepancies or adjusts errors. Supports company-wide periodic physical inventory counts.
• Stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
• Marks stock items using identification tags, stamps, electric marking tools, or other labeling equipment per established procedure.
• Prepares shipping documents for shipping of materials; prepares and packs materials to reduce risk of damage and ensure the safe delivery of items.
• Delivers properly received items to other areas within Kastle offices as required.
• Cleans and maintains supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
• Determines proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
• Keeps records on the use and/or damage of stock or stock handling equipment.
• Examines and inspects stock items for wear or defects, reporting any damage found to supervisor.

Qualifications:

• Accounting degree preferred
• Three years of Inventory Control needed
• Ability to perform detailed work, being careful about detail and being thorough in completing task.
• Ability to cooperate, being pleasant with others and on the job and displaying a good-natured, supportive attitude.
• Ability to prioritize information and arrange things or actions in a certain order or pattern according to established procedure.
• Ability to lift and move boxes and unpack and store equipment and supplies up to 75 lbs.
• Ability to use public transportation to bring parts to installation sites as needed.  
• Demonstrated strong service orientation, understanding and helpfulness to others as well as actively seeking ways to be helpful.
• Effective speaking and active listening skills, conveying information effective and giving full attention and taking time to understand what others are saying.
• Exceptionally high level of honesty and integrity.
• Must be able to physically and mentally capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment.
• Must possess a valid driver’s license and satisfactory driving record.

Desired Skills

• Proficient in Microsoft Dynamics AX or similar ERP solution

 

Physical & Mental Requirements:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.

 

While performing the duties of this role, the employee is required to talk, and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and manipulate keys on a keyboard. The employee is often required to stand, walk, and reach with arms and hands. Vision abilities required by this job include close vision, and the ability to adjust focus. The employee must be physically and mentally capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment. Employee must be able to concentrate for extended periods of time and consistently produce organized thoughts and execute sound judgment. Some travel by automobile, plane and other modes of public transportation may be required.

 

 

 

Work Environment:

 

• the employee is subject to prevailing weather conditions at the time,
• the noise level in the office environment is usually quite to moderate
• The employee may be exposed to moving mechanical parts, tools and vehicles

 

Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job.

 

*All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status or any other characteristic protected by federal or applicable state laws. Kastle Systems takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

 

 #CB

Equal Opportunity Statement:

At Kastle, we believe that diversity makes us stronger -  at work and in the world.  Kastle Systems International, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.