Invoicing & Project Accounting Specialist - Temp-to-Perm (Hybrid) - Morreale Communications

Pay Information: based on experience 
Hourly pay during contract assignment: $25-45/hour - estimated 20-30 hours per week
Salary pay upon permanent hire: $50,000.00-$70,000.00/annually - 40 hours per week

About Us
Our team enjoys summer hours, professional development opportunities and additional perks throughout the year. Morreale Communications works out of a custom office in Rosemont, IL. The office is within walking distance to shopping, dining and special events with free parking and transportation from the CTA Blue Line. While we will continue to offer a flexible work schedule, we are only considering candidates who are enthusiastic about being in the office to collaborate with their colleagues 2-3 days per week.

Morreale Communications is an award-winning woman-owned public relations firm with a specialty focus in the areas of Transportation, Infrastructure & Mobility, Health & Wellness, Energy & Utilities and Public Affairs. We pride ourselves on our commitment to excellence, innovation, and integrity in all aspects of our operations. As we continue to grow and expand, we are seeking a skilled and experienced Invoicing & Project Accounting Specialist to join our dynamic team on a temp-to-permanent basis.

The Invoicing & Project Accounting Specialist will work as part of the firm's operations team and will assist in ensuring operational excellence through consistent communication, collaboration, meeting deadlines, and maintaining processes. Responsibilities include but are not limited to invoicing, project accounting support, supporting (and owning, as needed) AP/AR, processing of timesheets and payroll as needed, and working within our Enterprise Reporting Platform (ERP), Deltek Vantagepoint. Relevant experience in the Engineering, Architecture and Construction industry is preferred. 

Job Responsibilities  

Invoicing 

• Lead client invoicing process from start to finish to ensure accurate and timely billing 
• Communicate with project teams and client billing contacts for invoice preparation and processing
• Pull invoice backup where needed 
• Comply with local, state, and federal government requirements

Project Accounting Support

• Support project managers with project administration in Deltek
• Assist with client and/or project set up including entering contact information, contract and billing terms, and work breakdown structures 
• Support project managers with the careful management of project budget and contract compliance 

Accounts Payable/Accounts Receivable (as needed)

• As needed, support accounts payable and accounts receivable including monitoring billing transactions and resolving account discrepancies 
• Manage relationships with clients to ensure prompt payment, and follow up on past due accounts
• Update client records in the database, post payments timely, and escalate outstanding bills to the firm's Partner for resolution
• Process vendor payments 
• Comply with local, state, and federal government requirements

Timesheets and Payroll (backup, as needed)

• Process employees’ paychecks by collecting payroll data, timesheets and coordinating with payroll provider, Paychex 
• Manage the firm’s timesheet process ensuring all timesheets are reviewed, approved and posted on time 
• Verify employees’ work hours and payment through Paychex and the firm’s time and expense software, Deltek Vantagepoint
• Issue deductions, earnings and other statements to employees and update payroll records regularly
• Update payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Prepare reports that include summaries of earnings, tax deductions, leave and non-taxable wages 
• Resolve payroll discrepancies and answer any employee payroll queries
• Maintain all payroll operations according to company policies and procedures

Enterprise Reporting Platform (ERP) (support, as needed)

• Support the firm’s ERP, Deltek VantagePoint, by overseeing the timesheet review process, processing expense reports, and updating employee records 
• Provide support to Chief Financial Officer in the preparation of periodic financial statements and annual reports

Position Qualifications  

• 5 years’ experience with billing and complex invoice preparation (including cost plus fixed fee arrangements, project multipliers, etc.)
• 3 years' experience in a project accounting capacity
• Bachelor's degree in Accounting or Business Administration is preferred
• Strong business acumen, attention to detail, critical thinking skills and effective time management to support simultaneous efforts
• Proficiency in Microsoft Excel
• Strong and professional communication; verbal and written 
• Ability to multitask and prioritize in a fast-paced environment  
• Self-starter with a strong sense of initiative and a can-do attitude  
• Ability to handle confidential and sensitive information with discretion   
• Experience in the engineering, architectural and professional services preferred 
• Experience with Deltek Vantagepoint preferred, not required 
• Knowledge of Illinois’ cost estimate consultant services (CECS) process preferred 
• Positive attitude, organized, team player willing to support the team's overall effort
• Must have the ability to work a hybrid schedule in the Morreale office 2-3 days per week.

Joining Morreale Communications offers an exciting opportunity to make a meaningful impact in a dynamic and collaborative environment. If you are a strategic thinker with a passion for finance and a drive for excellence, we invite you to apply for the Invoicing & Project Accounting Specialist position and become part of our dedicated team.

Morreale Communications is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from qualified individuals of all backgrounds.Though all applications are reviewed, only those selected for an interview will be contacted. 

Commitment to Morreale Core Values
View our Core Values video here!
Our core values represent the beliefs, philosophies and principles that define who we are and how we do business. We are looking for a candidate who demonstrates commitment and character to upholding the Morreale Core Values in all they do.

• Accountability: Own it and honor our commitment to others.
• Diversity: Embrace diverse perspectives and foster a culture of inclusion.
• Excellence: Think big. Be bold and make every action count.
• Integrity: Be honest, respectful and trustworthy. Always do the right thing.
• Collaboration: Stronger together. Elevate each other’s unique abilities to build on our collective strength.

About Morreale Communications:
Founded in 2006, Morreale Communications has grown to become a leading strategic communications agency working at the intersection of business, media, policy and people. Driven by the desire to empower our clients by elevating their voices during times of change, crisis and opportunity, Morreale offers an integrated suite of solutions. Core capabilities include strategic message development, stakeholder engagement, branding and creative strategy, digital & social communications, diversity & inclusion, policy strategy and media relations. Morreale is a certified WBE/WBENC agency bringing unrivaled experience from a wide range of backgrounds to provide deep insights and counsel to our clients.

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