IP Legal Assistant - Avata Partners (a Division of ZOE Holding)

 

Avata Partners is seeking a Legal Shared Support Coordinator (legal Admin) for a well-known national firm in Los Angeles. The Shared Support Coordinator will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained.  Shared Support Coordinators will work collaboratively within a team.
 
Responsibilities:

• Knowledge of the California and Federal court systems processes and procedures.
• Experience with electronic filing in both State and Federal courts.
• Familiarization with USPTO searching and downloading patents and file histories.
• Ability to conduct searches on PACER.
• Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
• Actively manage attorney/paralegal billable time by inputting into Firm’s system.
• Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials.  Proofread and identify any inconsistencies in all materials.
• Provide quality client service by communicating professionally to internal and external client inquiries.
• Work collaboratively with assigned teammates.
• Establish and maintain paper and electronic files in compliance with current Firm policies.
• Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
• Demonstrate willingness to accept constructive feedback and training.
• Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
• Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
• Assume additional responsibilities as requested.

Qualifications:

• Bachelor’s degree required.
• 1+ years of administrative experience in a legal or professional services setting preferred.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

This is a mostly in-office role making $50,000.00 - $75,000.00 yearly.