IS Procurement Analyst - Port of San Francisco (1823) - City and County of San Francisco

Appointment Type: This is a Permanent Exempt (PEX), Full-Time position with an anticipated duration of up to three (3) years. This position is excluded by the Charter from the competitive civil service examination process and incumbents are considered “at will” and shall serve at the discretion of the Appointing Officer.  

Specific information regarding this recruitment process is listed below: 

• Application Opening: 10/11/24 
• Application Deadline: 10/28/24
• Compensation Range: $117,676 - $143,000 Annually 
• Recruitment ID: REF45548K
• Required Supplemental Questionnaire: https://forms.office.com/g/mgRTk8af4v (Deadline to submit is 10/28/24)

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, layberthing, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise operations. With some of the most flexible cargo handling facilities on the West Coast, as well as naturally deep water, the Port can handle various types of cargo such as, dry-bulk, neo-bulk, roll-on/roll-off, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

For more information about the Port of San Francisco, visit SFPort.com. Follow us on Twitter and Facebook.

Within the Finance and Administration Division, the Port's Procurement team manages all the purchasing and professional and general services contracting needs for the Port, including the specialized needs of the Information Technology group.  This role would primarily support the procurement and contracting needs for Information Technology “IT” purchases, plus provide procurement and contracting support for other Port divisions as needed.      

The 1823 IS Procurement Analyst position reports to the Procurement Manager. The Procurement team works in a collaborative and cohesive fashion that relies heavily on frequent interaction and commitment to knowledge transfer, cross-training, and excellent customer service.

The essential duties include but are not limited to:

• Manage technology purchasing requests and service contracts in support of Port’s technology infrastructure, software licensing, and IT related contracting needs.
• Coordinate between technical specialists in IT, users in the Port’s business divisions, the City’s Office of Contract Administration, and the City’s Tech Marketplace
• Obtain supplier quotes.  Process Requisitions, Purchase Orders, and Receipts. 
• Create systems for IT requests, tracking, and reporting.
• Manage the complex and multi-step review and approval process needed for technology procurement and contracting.  This includes coordinating with stakeholder agencies including the Department of Technology, the Committee on Information Technology, the, Contracts Monitoring Division, City Attorney’s Office, and others, as required by Admin Code or City Policy.
• Coordinate all aspects of the IT procurement process including hosting pre-proposal meetings, applying local preferences and workforce development requirements,
• Conduct competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisements and public notices for contracts; processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification; provides information to staff from Purchasing, Human Resources, and the Administrative Services Office; and provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements.
• Support non-IT contracting needs, including but not limited to preparing Requests for Proposals/Qualifications, drafting documents, and submitting personal service contract applications.
• Support non-IT procurements, including procurements with technology elements, Prop Q purchase review, or complex procurements, as assigned.

Education

Possession of a baccalaureate degree from an accredited college or university; AND

Experience

Possession of three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series; AND

License and Certification

Possession of a valid California driver’s license (to be presented at time of appointment).  Employees must be insurable under the Port’s automobile liability insurance.  Insurability must be maintained throughout employment.

Substitution

Education Substitution: Additional qualifying work experience as described above may be substituted for the education requirement on a year-for-year basis, up to a maximum of 2 years (1 year of work experience is equal to 30 semester units or 45 quarter units).

Experience Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Important Note(s):

• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
• Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.
• Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
• Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

Desirable Qualifications (Ideal Candidate): The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

The Ideal Candidate will:

• Have experience with IT procurement in the City and County of San Francisco
• Demonstrate the ability to learn new skills, adapt to changes, and have great customer service skills.
• Demonstrate a commitment to incorporate equity into procurement strategies.
• Have experience collecting, synthesizing, and analyzing a wide variety of information.
• Experience conducting difficult analytical studies involving complex administrative and financial systems and procedures.
• Has experience working with authority to identify and define problems, determine methodology, analyze and evaluate quantitative and qualitative data, make recommendations with appropriate justification and develop/implement a plan of action.
• Have extensive knowledge and techniques of governmental organization and management, financial/fiscal analysis and budgeting, economic and policy analysis, knowledge of generally accepted accounting principles and government accounting standards, application of statistical and other analytical methods.
• Have knowledge of applicable local, state, and federal laws and regulations affecting departmental operations involving the development and implementation of complex systems and procedures, methods, procedures, and techniques needed for negotiations of contract terms, change orders, cost estimates and modifications.

Selection Procedures: Applications will be screened for relevant qualifying experience and education. Additional mechanisms may be implemented in order to determine candidate’s qualifications.  Only those applicants who most closely meet the needs of the Department will be invited to continue in the selection process.  

Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process. 

1. Select the “I'm Interested" button and follow instructions on the screen. 

The deadline to submit application and to submit this Supplemental Questionnaire is October 28, 2024, at 11:59 p.m. 

Human Resources Analyst Information: If you have any questions regarding this recruitment, please send your inquires to Tiaka Hyatt-Geter, at tiaka.hyatt-geter@sfport.com  

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process 
• Conviction History 
• Employee Benefits Overview   
• Equal Employment Opportunity  
• Disaster Service Worker 
• ADA Accommodation 
• Right to Work 
• Copies of Application Documents 
• Diversity Statement 

All your information will be kept confidential according to EEO guidelines. 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.