Judicial Assistant - Legal, Clerical, Administrative Assistant - Vermont Judiciary

The Judicial Assistant in the Statewide Courts in Burlington provides specialized customer support, clerical and data entry work for the Information Center. The Information Center’s primary duty is answering phones for the Courts throughout the state, so the Judicial Assistant will have a general understanding and working knowledge of all divisions of the Judiciary to assist callers on the phone. Additional responsibilities include completing transcript uploads, processing credit card payments over the phone, and completing criminal record checks. The work is moderately complex and requires the application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment, and the ideal candidate will bring the desire to learn new things and the ability to professionally interact with both co-workers and the public. This is a great opportunity for someone with administrative, clerical and customer service experience who is looking to use their skills in upholding the rule of law to ensure equal access to justice. The position is suitable for a hybrid remote schedule once training is completed.

Desired Skills and Experience for Judicial Assistant: 

• High level of professionalism and confidentiality 
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles 
• Positive, empathetic, and professional attitude

This is a full-time opening in Burlington, Vermont. Starting salary is $21.32 per hour. The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 19. The State of Vermont’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.

Benefits: 

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Work/Life balance: 13 paid holidays each year and a generous leave plan
• Low-cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Minimum Requirements for Judicial Assistant:

• High School graduation or equivalent
• Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology. 
• College training may be substituted for the work experience on a year for year basis.

Summary of Duties for Judicial Assistant: 

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information. 
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 24092

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.

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