Junior AR/AP Specialist - Public Health Foundation Enterprises, In

Public Health Foundation Enterprises, Inc. DBA Heluna Health is a nonprofit 501(c)(3) agency dedicated to improving the heath and well-being of communities.  It is the nation’s premier catalyst for optimizing population health outcomes.  Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, programs and agencies); human resources support; accounting services; real estate/leasing and direct population health program leadership.  

Reporting to the Accountant Manager I, the Jr. AR/AP Specialist will perform various accounting functions, including vendor setup and management, assisting with accounts receivables data entry and follow-up, entering purchase orders for HQ and Programs. This position requires excellent organizational and communication skills, always providing excellent customer service.

The salary range for the position is $24.93 to $28.91 per hour commensurate with experience.

ESSENTIAL FUNCTIONS

• Maintains the vendor management process inclusive of adding new vendors and making edits to existing vendors
• Manages daily deposits
• Assists with entering cash receipts and follow up with internal and external customers
• Enters purchase orders for HQ and Programs
• Assist with month end close
• Assist with the preparation/submission of EDD Reporting
• Assist with obtaining required data for HQ audits inclusive of pulling supporting documentation
• Ability to effectively communicate with all levels of the Organization 
• Performs other accounting duties as assigned

JOB/POSITION QUALIFICATIONS

Competency Statement(s) 

• Teamwork – Collaborate effectively with the team and provide guidance/assistance to team members as needed
• Customer Service – Meet or exceed the expectations of internal and external customers
• Problem solving and Analytical skills – Ability to strategically interpret data and resolve issues as they arise, while having strong quantitative, analytical competency and data gathering skills.
• Communication skills – Clearly express oneself both orally and in writing to various levels within the organization
• Timeliness - Plan and complete tasks within the required timeframe
• Detail-oriented – Pay attention to the minute details of a project or task
• Accuracy – Perform work accurately and thoroughly
• Accountability - Accept responsibility and account for his/her actions
• Business Acumen – Grasp and understand business concepts and issues
• Financial Aptitude – Understand and explain economic and accounting information
• Honesty/Integrity – Be truthful and be seen as credible in the workplace

SKILLS & ABILITIES 

Education and Experience

• Minimum two years’ experience in an accounting environment  
• Associate degree in accounting or finance required; four-year bachelor’s degree in accounting or finance preferred  

Knowledge

• Intermediate to advanced Excel skills
• Nonprofit/government contracting environment experience helpful
• Knowledge of Oracle Fusion or similar ERP accounting software

PHYSICAL DEMANDS

• Stand     Frequently
• Walk     Frequently
• Sit             Constantly
• Handling / Fingering    Frequently
• Reach Outward     Occasionally
• Reach Above Shoulder Occasionally
• Climb, Crawl, Kneel, Bend Occasionally
• Lift / Carry Frequently - Up to 10 lbs.
• Push/Pull Occasionally - Up to 25 lbs.
• See         Constantly
• Taste/ Smell Not Applicable
• Not Applicable         Not required for essential functions
• Occasionally (0 - 2 hrs./day)
• Frequently (2 - 5 hrs./day)
• Constantly (5+ hrs./day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)