Junior Billing Analyst - Sayres & Associates

Sayres Defense is looking for a Junior Billing Analyst to support our Corporate Finance team. Our Corporate headquarters are located in Washington, DC. This role is eligible for fully remote.

About the Role:

We are seeking a meticulous and detail-oriented Billing Analyst to join our team at Sayres Defense. As a Billing Analyst, you will be responsible for managing the billing process for government contracts, ensuring accuracy, and maintaining compliance with all relevant regulations. This position requires experience in Time & Materials (T&M) and Cost-Plus-Fixed-Fee (CPFF) billings, as well as familiarity with indirect rates, Unanet or Costpoint accounting systems, and the Wide Area Work Flow (WAWF) invoice submission portal.

Key Responsibilities:

• Prepare and submit accurate and timely invoices for government contracts, including T&M and CPFF billings.
• Ensure compliance with contract terms, government regulations, and company policies.
• Calculate and apply indirect rates to invoices.
• Utilize Unanet and/or Costpoint accounting systems to manage billing data.
• Submit invoices through the Wide Area Work Flow (WAWF) portal.
• Reconcile billed amounts with contract values and funding.
• Coordinate with project managers, contract administrators, and finance teams to resolve billing issues.
• Maintain detailed and organized billing records.
• Assist in preparing financial reports related to billing activities.
• Support internal and external audits as required.

Qualifications:

• 1-3 years of Proven experience as a Billing Clerk or in a similar role within a government contracting environment.
• Strong knowledge of T&M and CPFF billing processes.
• Familiarity with indirect rates and their application in billing.
• Proficiency in using Unanet and/or Costpoint accounting systems.
• Experience with the Wide Area Work Flow (WAWF) invoice submission portal.
• Excellent attention to detail and accuracy in data entry and calculations.
• Strong organizational and time-management skills.
• Ability to communicate effectively and work collaboratively with team members.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Knowledge of government contracting regulations and compliance requirements.

Education:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Ability to obtain secret clearance if needed.

Salary:

• The salary for this position is likely $45,000 - $60,000. Salary ranges are not, however, a guarantee of compensation or salary; rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

The position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position. The incumbents may be requested to perform position-related tasks other than those stated in this description. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.

At Sayres, our employees enjoy an atmosphere conducive to realizing their potential through personal and professional development while simultaneously exceeding customers' expectations.

Headquartered in Washington, DC, with offices in San Diego, CA; Bath, ME; and Mobile, AL; Sayres offers a broad spectrum of technical, engineering and administrative services including acquisition, financial and program management; fleet synthetic training; logistics; ship construction engineering; systems engineering and integration; wargaming; test and evaluation; security, counterintelligence and policy analysis.

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