Kiphart Center Administrative Coordinator - JR27123-3800 - The University of Chicago
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295915 Department
Crown International Program
About the Department
The Crown Family School of Social Work, Policy, & Practice (Crown Family
School) builds upon a legacy of more than a century of scholarship,
education and leadership in social work and social welfare, blending a
distinctive interdisciplinary tradition with applied problem-solving to
foster innovative solutions to some of society's most pressing social
problems. For more information about the Crown School, please visit our
website at: https://crownschool.uchicago.edu/.
The Crown Family School is the home of several academic centers. These
include the Susan and Richard Kiphart Center for Global Health and
Social Development, the Urban Education Institute (UEI), the Chicago
Center for Youth Violence Prevention, the Center for Health
Administration Studies, the Smart Decarceration Project, the Employment
Instability, Family Well-being, and Social Policy Network (EINet), and
the Network for College Success.
The Susan and Richard Kiphart Center for Global Health and Social
Development was established to advance research, training, and community
initiatives to promote global health, health equity, and social
development around the world. Focusing on the social determinants of
health, the Kiphart Center draws on expertise and resources from the
University of Chicago to foster interdisciplinary work across the fields
of public health, medicine, and the social sciences to build knowledge,
train students, and incubate innovative interventions.
Job Summary
The job provides specialized business support for routine office and
location support activities. Identifies, enhances, and follows specific
processes and procedures to maximize the efficiencies for which the
support is being provided by working autonomously within established
procedures and practices. Ensures the correct functioning of facilities,
office and/or business support services.
Responsibilities
- Assist with organizing and planning departmental and special events.
- Coordinate the visits of speakers and others to the department:
Prepare itineraries, assist visitors with travel arrangements,
process travel reimbursements.
- Process reimbursements/payments for faculty, staff and students.
- Maintain calendar of events.
- Schedules diverse and complex appointments and meetings
- Assist with maintenance of the department website and email
distribution lists.
- Assist with the creation of print and digital marketing materials
for various programs and events
- Assist in developing and maintaining social media presence of
Kiphart related programming
- Prepare special reports and summaries, assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies.
- Supports Kiphart Advisory Committee meetings and planning.
- Coordinate special projects as directed by the Kiphart faculty and
staff.
- Assist with the preparation of presentations, reports and
correspondence.
- Prepare write ups for recommendations for operational and
administrative problems.
- Provides administrative support for organization leaders,
coordinating information flow from leaders to other staff and
external audiences
- Initiates correspondence and other written materials, both under own
signature or on behalf of organization leaders.
- Triages emails and telephone calls for action. Resolves a
combination of some routine and complex inquiries.
- Manages a portion of the organization budget, monitoring and
reconciling accounts. Prepares financial and/or administrative
reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
---
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Experience:
- Previous Administrative Assistant experience - meeting planning/set
up, reimbursement processing, maintaining calendars, travel
arrangements and itineraries.
- Courses in global field or other volunteer/internship experiences.
- Familiarity with central administration within a complex research
university environment.
Preferred Competencies
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle public contacts with courtesy, clarity, and diplomacy.
Excellent problem-solving skills.
Ability to use appropriate resources
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295915 Department
Crown International Program
About the Department
The Crown Family School of Social Work, Policy, & Practice (Crown Family
School) builds upon a legacy of more than a century of scholarship,
education and leadership in social work and social welfare, blending a
distinctive interdisciplinary tradition with applied problem-solving to
foster innovative solutions to some of society's most pressing social
problems. For more information about the Crown School, please visit our
website at: https://crownschool.uchicago.edu/.
The Crown Family School is the home of several academic centers. These
include the Susan and Richard Kiphart Center for Global Health and
Social Development, the Urban Education Institute (UEI), the Chicago
Center for Youth Violence Prevention, the Center for Health
Administration Studies, the Smart Decarceration Project, the Employment
Instability, Family Well-being, and Social Policy Network (EINet), and
the Network for College Success.
The Susan and Richard Kiphart Center for Global Health and Social
Development was established to advance research, training, and community
initiatives to promote global health, health equity, and social
development around the world. Focusing on the social determinants of
health, the Kiphart Center draws on expertise and resources from the
University of Chicago to foster interdisciplinary work across the fields
of public health, medicine, and the social sciences to build knowledge,
train students, and incubate innovative interventions.
Job Summary
The job provides specialized business support for routine office and
location support activities. Identifies, enhances, and follows specific
processes and procedures to maximize the efficiencies for which the
support is being provided by working autonomously within established
procedures and practices. Ensures the correct functioning of facilities,
office and/or business support services.
Responsibilities
- Assist with organizing and planning departmental and special events.
- Coordinate the visits of speakers and others to the department:
Prepare itineraries, assist visitors with travel arrangements,
process travel reimbursements.
- Process reimbursements/payments for faculty, staff and students.
- Maintain calendar of events.
- Schedules diverse and complex appointments and meetings
- Assist with maintenance of the department website and email
distribution lists.
- Assist with the creation of print and digital marketing materials
for various programs and events
- Assist in developing and maintaining social media presence of
Kiphart related programming
- Prepare special reports and summaries, assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies.
- Supports Kiphart Advisory Committee meetings and planning.
- Coordinate special projects as directed by the Kiphart faculty and
staff.
- Assist with the preparation of presentations, reports and
correspondence.
- Prepare write ups for recommendations for operational and
administrative problems.
- Provides administrative support for organization leaders,
coordinating information flow from leaders to other staff and
external audiences
- Initiates correspondence and other written materials, both under own
signature or on behalf of organization leaders.
- Triages emails and telephone calls for action. Resolves a
combination of some routine and complex inquiries.
- Manages a portion of the organization budget, monitoring and
reconciling accounts. Prepares financial and/or administrative
reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
---
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Experience:
- Previous Administrative Assistant experience - meeting planning/set
up, reimbursement processing, maintaining calendars, travel
arrangements and itineraries.
- Courses in global field or other volunteer/internship experiences.
- Familiarity with central administration within a complex research
university environment.
Preferred Competencies
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle public contacts with courtesy, clarity, and diplomacy.
Excellent problem-solving skills.
Ability to use appropriate resources
Source : The University of Chicago
